Executive Director of Tribal Administration

Kenaitze Indian Tribe - Kenai, AK (30+ days ago)4.3


Dept./Program: Executive Office

Division: Executive Office

Reports To: Kenaitze Indian Tribal Council

Supervises: Staff Attorney, Finance Director, Human Resources Director, IT Director, Communications Manager, TDHE Housing and Facilities Director, Tribal Programs Director, Education and Training Director, Executive Assistant

Employment Status: Full Time

FLSA Status: Exempt Executive

Schedule: 40+ hours/week

Preference: TERO Ordinance 2017-01, P.L. 93-638

Revision Date: 08/03/2018

Job Summary

Plans for and administers Tribal operations programs providing services to Tribal members and other eligible Alaska Natives/American Indians in accordance with the Tribe's stated purpose and in such a manner that optimum results are achieved in relation to the resources and goals of the Tribe. Understands thoroughly and abides by the Tribe's stated purpose, values, mission and vision under the directives of the Tribal Council.

Essential Functions

Key areas of responsibility include: General Administration, Financial, Personnel, Program Development, Public Relations and Tribal Council Relations.

General Administration

Serves as professional advisor and liaison to the Tribal Council.
Recommends appropriate polices for consideration.
Carries out the assigned directives from the Tribal Council.
Communicates to Tribal Council in a timely, transparent and accurate manner regarding Tribal operations programs.
Works in collaboration with Tribal Council in identifying and reporting key performance indicators.
Presents appropriate recommendations and/or solutions to the Council on risks, problems and concerns of the Tribe in an appropriate time frame.
Accountable for succession planning of the Executive Director of Tribal Administration Position and oversight of implementation of Kenaitze Tribal Member succession planning throughout the Tribe.
Assures the work environment is conducive to recruitment, training and retention of qualified candidates.
Responsible for effective team building, work culture and staff morale.
Experienced in developing relationships ensuring all pertinent and available funding opportunities are explored in accordance with the Tribe's expressed purpose and strategic plan.
Works in collaboration with the Tribal Council and the Executive Director of Health Systems to ensure the Dene' Philosophy of Care thrives throughout all Tribal programs.
Protects the Tribe and its employees from legal or regulatory threats and constraints.
Maintains compliance with all applicable law in collaboration with the Tribal Employment Rights Office (TERO).
Is responsible for the overall success and efficient administration of all Tribal operations.
Communicates and maintains awareness of trends effecting Alaska Native/American Indian issues that impact the Tribe.
Develops and implements the annual strategic plan in collaboration with Tribal Council, and Executive Director of Health Systems and Directors through work sessions.
Collaborates with Tribal Council to identify economic development opportunities.
Collaborates with Tribal Council to identify and maintain local, regional and global partnerships.
Actively participate in Kenaitze community and cultural events.
Financial Management

Accountable for Tribal Council's budgets related to programs and resources.
Oversight of all financial operations of the Tribe in cooperation with the Council Treasurer.
Personnel

Hires, supervises, directs, mentors, develops and improves the skills set of their direct reports in the performance of their job responsibilities.
Program Development

Recommends and provides in-put on proposed new programs.
Oversight of program effectiveness.
Public Relations

Conveys the function of the Tribe to the community through direct involvement and through public relations programs, including personal contact, literature and the media.
Builds and maintains a working relationship with Federal and State agencies as well as tribal and other native organizations.
Represents the Tribe as directed by Tribal Council.
Works cohesively with the Tribal Council in developing and conducting community information programs.
Tribal Council Relations

Consults with Tribal Council regarding substantive matters including, but not limited to organizational charts, fiscal and legal decisions.
Meets with Tribal Council Chair weekly for updates.
Develops and recommends to the Tribal Council, specific, written, long and short range plans for the development of Tribal operations programs and services.
Strategic planning process is in partnership with Tribal Council.
Maintains appropriate and transparent relations with the Tribal Council and Tribal Committees while keeping them informed.
Prepare with Tribal Council Chair and Vice Chair a meeting agenda that ensures the preparation of a thorough set of materials and presentations that supports informed and productive decision making at each meeting no less than fourteen days prior to Regular Council meetings.
Responsible for providing agenda materials to Tribal Council one week prior to Council meeting.
Works in conjunction with Tribal Council for Tribal Council member orientation.
ESSENTIAL FUNCTIONS OF THE TRIBAL COUNCIL IN REGARDS TO EXECUTIVE DIRECTOR

Tribal Council will advise the Executive Director, giving the benefit of its judgment and expertise.
Tribal Council shall hold the Executive Director accountable for the overall operations of the Tribe.
Tribal Council shall evaluate the Executive Director annually or as determined.
The Executive Director will work cooperatively with the Tribal Council in the development of a schedule for tribal events, public meetings and public presentations.
It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.

Working Conditions

Lifting Requirements

Light work Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

Physical Requirements

Stand or Sit (Stationary position)

Walk (Move, Traverse)

Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)

Stoop, kneel, crouch or crawl (Position self (to), Move)

Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)

See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)

Pushing or Pulling

Repetitive Motion

OSHA Categories

Category III Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid

Equipment and Tools

List Equipment used for job: Computer, fax, scanner, copier, and other office equipment.

List Tools:
Drives KIT or Personal Vehicle: Personal

Travel

Local

In-State

Out-of-State

Comments: Regular travel is required.

Qualifications

Education

Bachelor's Degree in Business Management, Public Administration or related field.
Experience

Seven (7) years of supervisory and management experience.
Non-Degree equivalency is five years managerial experience directing a budget of more than $10M and a minimum of three supervisory direct report positions during those five years.
Experience with Tribal government functions.
Experienced in organizational development and strategic planning.
Experience with self-governance, social welfare and self-sufficiency programs.
Experience working with Tribal Council and/or Boards, key administrators and managers reviewing and establishing goals, coordinating functions and operations.
Experience working with public agencies, civic leaders, businesses, community organizations and public officials.
Experience with grants, contracts, grant reporting, and grants management.
License/Certification

Have a valid Alaska driver's license or obtain within 90 days and remain insurable under Kenaitze Indian Tribe's policy.
Special Skills

High degree of personal integrity, objectivity, and sensitivity to the issues and needs of the Kenaitze Indian Tribe.
Effective problem solving, negotiation, and strong leadership skills.
Ability to recognize and resolve conflict while fostering a safe positive culture.
Ability to communicate well and effectively manage crucial conversations.
Strong interpersonal skills.
Strong team building and employee engagement strategies.
Adaptable to changing environments.
Ability to utilize social media.
Ability to supervise staff in a manner that motivates and enables them to do their job effectively and efficiently.
Aligned with Kenaitze Indian Tribe's history, governance structure, subsistence, Tribal enrollment, and cultural heritage, as well as factors impacting sovereignty and self-governance.
Knowledge of legal, political, social, cultural and economic issues of the Kenaitze Indian Tribe.
Willing to work a flexible schedule which frequently includes nights and weekends.
Versatile in computer and Software skills including Microsoft Office products etc.