Administrative Assistant 3 (SEBB)

State of Washington Health Care Authority - Olympia, WA3.4


Administrative Assistant 3 (SEBB)
Full-time, Permanent
Olympia, WA

HCA offers you:
A healthy work/life balance, including alternative/flexible schedules and mobile working
A clear agency mission that drives our work and is person-centered
Competitive Salary
A great total compensation and benefit package
A safe, pleasant workplace in a convenient location

The Health Care Authority is seeking a tactful, customer-focused professional to fill the position of Administrative Assistant 3. This position will support a newly established section within the HCA, and will require flexibility and the ability to work in a dynamic, fast paced, and ambiguous environment.

The ideal candidate for this position will be skilled at anticipating needs, coping with change, and shifting gears when necessary.

If you pride yourself on understanding the culture of an organization and the customers it serves, and adjusting your style appropriately to be effective, this position may be for you!

This position serves as a confidential assistant to the School Employees Benefits (SEB) Section Manager within the Employees and Retirees Benefits (ERB) Division. It also supports the ERB Division by providing high-level administrative support to the School Employees Benefits Board, and other sections within ERB including the Policy and Rules Section, the Portfolio Management and Monitoring Section, and the Benefit Accounts Section. It focuses on providing a caring and professional culture.

Some of the tasks this position will perform:
Provide administrative support to the Section Manager and Section staff by:
Managing calendar and scheduling appointments.
Researching and reviewing operating procedures and developing solutions or recommendations.
Organizing meetings with internal and external stakeholders.
Making travel arrangements for supervisor and staff.
Performing complex word processing tasks such as merging and sorting, integrating text with graphics, and creating advanced Excel spreadsheets as needed.
Work closely with the Special Assistant to the ERB Division Director and the Administrative Assistant 4 to support all ERB sections as needed.

Required Qualifications:
High School graduation or equivalent.


Three years of progressively responsible experience in office/clerical, secretarial, or general office work.
Formal education may substitute year-for-year experience.
Knowledge of research methods, communication, and correspondence practices.
Ability to work independently; work effectively with others, communicate effectively, both in writing and speech.

Preferred/Desired Qualifications:
Proficiency in Word, Excel, Outlook, PowerPoint, and SharePoint desired.
Advanced organizational skills.
Working knowledge of state government.

About the HCA:
The Health Care Authority (HCA) is Washington State's largest health care purchaser, public or private. HCA provides health care access for more than one-third of the state's non-elderly population, and is a leader in moving health care forward both in Washington State and nationwide.

HCA purchases health care for more than 2 million Washington residents through its administration of three programs:

School Employees Benefits Board (SEBB) Program: Effective January 1, 2020, the HCA will start enrolling employees of school districts, educational service districts (ESDs), and charter schools in the School Employees Benefits Board (SEBB) program. Once developed and operational, the SEB Program will provide insurance coverage for approximately 250,000 to 300,000 eligible employees and their dependents. We anticipate that approximately 1200 school districts and ESD bargaining units currently negotiating benefits separately will be consolidated into the SEB Program.

Public Employees Benefits Board (PEBB) Program: Provides medical, dental, life, and long-term disability coverage through private health insurance plans to approximately 370,000 eligible state, local public jurisdiction, school district, and higher education employees. Administers the public employee wellness program.

Washington Apple Health (Medicaid): Provides health care coverage to approximately 1.9 million low-income Washington residents. HCA serves as the federally designated Single State Medicaid Agency.

Ideal candidate will be:
Well organized, flexible, proactive, resourceful and efficient with strong attention to detail. A motivated self-starter, creative and a proactive problem solver; must possess the ability to make independent decisions and judgments about work priorities.

How to Apply:
Only candidates who reflect the minimum qualifications on their State application will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position you will need to complete your profile and attach:

A cover letter
Current resume
Three professional references

If you have questions about the process, or need reasonable accommodation, please contact the recruiter before the posting closes. The candidate pool certified for this recruitment may be used to fill future similar vacancies for up to the next six months.

Washington State is an equal opportunity employer. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format, may call the Human Resources Office at 360.725.0945 or

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.