Strength Through Diversity
Ground breaking science. Advancing medicine. Healing made personal.
Dept Name- Medical Records REQ # 2314202
Health information Associate
Roles & Responsibilities:
What you will do:
The Health Information Associate is responsible for performing clerical duties in various units within the department. The primary functions include but are not limited to sorting and scanning loose reports, manual upload to the medical center’s imaged documents repository of documents scanned by outside vendors and the quality review of scanned images.
Receives and accounts for records of discharge patients from all units (including inpatient, outpatient surgery) on a daily basis.
Reconciles receipt of loose work from all clinical areas within the hospital and reports to Supervisor issues regarding timely receipt.
Prepares records for scanning by grouping like document types together; places in page and date order; removes COLD fed documents from each record (i.e. transcribed reports, laboratory reports or radiology reports may be COLD depending on site); preparing all documents by removing staples, paper clips, sticky notes and rubber bands; removes unapproved/denial forms for further review; checks each patient record for poor originals and stamps with poor original stamp. In addition, copies all damaged documents so that they can go through the scanning process without difficulty; removes all color graphs, photographs and other difficult to scan documents from patient record by ensuring that the patient name, encounter number and medical record number are documented on photograph cover sheet. Replaces aforementioned documents with photograph cover sheet. Places original documents in designated folder and in designated location for scanning and according to procedure.
Prepares batch by placing batch cover sheet on each batch and placing rubber band around batch. According to procedure, creates a batch for inpatient and outpatient record.
According to set procedure, prepares loose reports for scanning, in addition; creates loose report batch of appropriate size.
Ensure optimal image results by keeping track of scanner maintenance. According to instructions maintains scanner on a weekly basis and provides general maintenance.
Retrieves records from scanning shelf and performs scanning process according to procedure and established timeframe.
Verifies that each batch has been prepped appropriately, removes documents that cannot be scanned and removes staples, paperclips, decides which errors to correct and when to return work to be corrected.
Performs indexing process with accuracy by ensuring that each document is indexed to the correct patient/encounter and/or document type.
Assigns a batch label according to procedure.
Ensures the scanned medical records are an accurate reflection of the original paper medical record.
Ensure errors that occur during the scanning process are corrected.
Prepares “final” scanned documents for storage and maintains active/electronic log to facilitate quick retrieval and access of information.
Reviews assigned work queue(s) daily and ensures timely processing of all assignments in the queues.
Performs all clerical functions within HIM as assigned.
16. It is expected that all HIM employees will function as members of a team dedicated to provide the highest quality services to our clients by assisting in such functions as maintaining a safe clean and functional environment.
Other duties as assigned.
What you will bring:
- High School Graduate or equivalent. Must be able to prepare reports and keep records.
- Knowledge of Medical Terminology
- 1 to 2 years clerical experience preferred.
Strength Through Diversity
The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.
We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.
Explore more about this opportunity and how you can help us write a new chapter in our story!
Who We Are
Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation.