Monday-Friday: 8:00 a.m. - 5:00 p.m.
The Supervisor position is responsible for overseeing the day-to-day functions of the Clerking Department. The position requires leading a team of 6-10 law clerks (both full-time and part-time). The Supervisor works to identify roles and assign duties to personnel within the department. The Supervisor acts as a liaison between the attorney staff, legal administrator staff, and the Clerking Department. In this role, the Supervisor is the primary point of contact for legal and support staff in the Chicago headquarters, as well as the satellite offices. The Supervisor provides training for the Clerking Department in clerical duties, such as handling mail, faxing, using a copy machine, maintaining a calendar, managing office equipment and ordering supplies. In addition to supervising clerical duties, the Supervisor will manage the flow of special projects like legal research, courier services (i.e. deliveries and pickups within the downtown Chicagoland area), file management, and other miscellaneous tasks within the Chicago office. A potential candidate should be able to lift up to 50 lbs.
Essential Job Functions:
- Must possess a strong knowledge of all primary duties that fall under the Law Clerking Department (i.e. New File opening, Record Requests, Chicago and Downstate status call prep and coverage)
- Fundamental knowledge of the document filing and appeals process of the Illinois Workers Compensation Commission.
- Act as a liaison between the Clerking Department, legal administrator staff, and the legal staff of the Chicago office.
- Act as a primary point of contact for coordination on requests from the satellite offices.
- Maintain daily calendar of full and part-time Clerking Department staff recording PTO dates.
- Develop training plans to acclimate new hires to duties and procedures in the Clerking Department.
- Evaluate processes within the Clerking Department and make adaptations to maximize efficiency.
- Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
- Coverage of all scheduling requests including independent medical examinations, depositions, court reporters, and if necessary travel services and language translations services.
- Other related duties as assigned
- High school diploma or GED (or equivalent) required; Associates or Bachelor’s degree preferred.
- 2-5 years of experience supporting a legal office or working in the legal industry; Managerial experience preferred.
- Working knowledge of court rules and procedures.
- Microsoft Word and Outlook experience required; Excel experience preferred.
- Outstanding organizational, interpersonal, and administrative skills.
- Excellent attention to detail with the ability to multi-task.
- Excellent communication and proofreading skills.
- Must be self-motivated and able to meet deadlines under pressure.
- Must have the ability to work as part of a team, as well as to work independently.
- Organization, Planning, Attention to Detail, and Dependability.
- Firm and Client Confidentiality required.
Medical, Dental, Vision, Flex Spending Account (FSA), Health Spending Account (HSA), Short Term & Long Term Disability, Life Insurance, Critical Illness & Accident Insurance, Employee Assistance Program (EAP) and 401(k)/Roth retirement plan with company match.
All your information will be kept confidential according to EEO guidelines.