Executive Director

Alpaca Owners Association - Lincoln, NE

Full-time

POSITION DESCRIPTION

Executive Director

Responsible for the operational management of Alpaca Owners Association, Inc.

REPORTS TO: Alpaca Owners Association, Inc. Board President

Organization: Alpaca Owners Association, Inc. (AOA) is a Colorado non-profit corporation that maintains the world’s largest, internationally recognized DNA-validated alpaca pedigree registry and alpaca quantitative genetics (Expected Progeny Differences (EPDs)) program.

AOA’s purpose is to promote awareness of alpacas and alpaca products; maintain an official DNA validated genealogical registry system; administer an alpaca show system; provide education to the Association’s members and to the public about the operation of sustainable alpaca businesses; market alpacas and the use of alpaca products, including promoting the branding of American alpaca fiber; promote scientific research to benefit the alpaca industry; and to do any and all things necessary or incidental to achieving the purposes specified above. AOA is governed by a nine-member Board of Directors, with three positions annually elected by AOA’s voting membership. AOA’s annual budget is approximately $1.5 M.

AOA is seeking to employ an Executive Director for the organization headquartered in Lincoln, Nebraska. This person must be an energetic, innovative, and visionary leader who will provide day-to-day management of a high performing team while facilitating organizational growth. Being highly organized with the ability to manage diverse concurrent activities will be essential to success in this position. The executive director is responsible for managing all operations of this member-based organization and for carrying out the directives of the AOA Board of Directors. The executive director must be visible throughout the industry to promote open communication and build trust with the membership.

Experience

  • Minimum of 3 years leadership experience
  • Minimum of 5 years operations management experience
  • Demonstrated success managing and building a high performing team
  • P&L responsibility including budget development and oversight
  • Experience managing multiple concurrent, sometimes long range, initiatives
  • Livestock industry experience strongly preferred
  • Successful experience working with a dynamic board of directors preferred
  • Experience using Quick Books preferred

Skills

  • An effective leader, with a collaborative style and the personal and professional stature to quickly build trust and earn respect at all levels
  • Able to develop and communicate a vision for the organization in collaboration with a very engaged board
  • Strong organizational skills
  • Ability to effectively motivate people, including volunteers
  • Strong analytical and problem-solving skills
  • Strong financial acumen
  • Demonstrates excellent verbal and written communication, confident in public speaking situations

Personal Characteristics

  • Strong personal ethics; leads by example; trust-based management approach
  • Commitment to achieving results in a timely fashion
  • Willing to hold self and others accountable
  • A positive, self-motivated, hands-on doer
  • Data driven, analytical, action-oriented mindset

Education

  • Bachelor’s degree, MBA desirable

ROLE, DUTIES AND RESPONSIBILITIES

Staff Management

  • Manage all aspects of human resources including hiring, training, coaching, termination, team member recognition, employee retention, benefits (including health, life, 401k, HSA, and section 125 flex accounts) Currently 8 employees (including the ED); 7 in Lincoln, NE; 1 in Nashville, TN

Key Initiatives

  • Plan and execute AOA National Show & Auction and National Fleece Conference
  • Manage and promote the Expected Progeny Difference (EPD) program
  • Ensure the integrity of the DNA validated pedigree database
  • Manage the DNA testing vendor relationship
  • Direct the annual membership renewal process
  • AOA Show System Training Activities

Marketing

  • Develop and execute a marketing strategy that promotes alpacas and alpaca products, including promotion of branded American-produced products

Communication

  • Facilitate active and effective communication with the AOA Membership through email, social media, publication articles and speaking engagements
  • Communicate honestly and openly with the AOA Board of Directors and staff

Financial

  • Develop, manage and analyze the organization’s operating budget; responsible for the P&L
  • Define and execute strategies to grow the association’s membership and revenue
  • Regular business analysis to understand volume, cost and performance of association services

Board & Committee Responsibilities

  • Plan, organize and attend AOA board meetings and present the current state of the business, issues and concerns for board awareness of and action
  • Plan, organize and attend AOA leadership discussions with AOA affiliate presidents, and participate with AOA committees when required
  • Be confident enough to consult the AOA Board of Directors on the potential impact of decisions and discussions, including providing research and details when necessary
  • Prepare and propose policy to the board of directors and implement policies that have been approved

Industry Relations

  • Maintain communications with other organizations to ensure that AOA is effectively contributing to the success and growth of the camelid industry
  • Represent AOA at industry, livestock, and fiber-related events and meetings

Corporate Management

  • Legal – Coordinate with legal counsel on all legal matters as necessary
  • Audit – Coordinate with auditors to complete annual financial audit
  • Election – Coordinate, plan, and execute the AOA annual board election and member votes
  • Negotiation – Work with AOA Conference Manager to negotiate contracts with meeting and event facilities, hotels, AOA show judges, speakers and other parties as necessary
  • Plan and execute AOA Annual Meeting

Technology Investment Management

  • Direct the development, prioritization, and manage the execution of a continuous software investment plan for AOA’s Information System to support the organization’s strategic plan
  • Regularly review current IT systems and software for potential improvements and necessary updates
  • Manage and prioritize office computer upgrades
  • Review IT storage to ensure security and back up of AOA's data systems
  • Provide thought leadership to staff and vendors regarding implementation planning and execution

Commitment of Time

  • 50 to 60-hour weeks will occur
  • Weekend travel is required to alpaca and industry-related events – up to 10 weekends per year
  • Be onsite for AOA National Show & Auction and National Fleece Conference (1 week each)
  • Travel to potential show venue sites will be required in preparation for the events
  • Board meetings are typically held in the late afternoon to late evenings

Job Type: Full-time

Salary: $80,000.00 to $98,000.00 /year