Full Job Description
Are you a born organizer? Do you keep your cool under pressure? Do you have experience supporting a high-level executive? And do you have a soft spot for Disney? If you’re nodding your head, then an Executive Support Professional position in Walt Disney Television at The Walt Disney Company might be right for you.
Our Executive Support Professionals are highly-respected because their skills are essential to the success of the company. You’d be part of a dynamic, fast-paced team at our state-of-the-art broadcast facility in The Woodlands. This location serves as the central technical operations point for the Disney Media Networks. This can include Disney Cable, FX Networks, National Geographic, Networks, ABC Television Network, and related streaming networks.
This position currently reports to Director, Network Origination & Director, Program Operations.
The Executive Assistant role is an essential member of the team responsible for keeping our Disney media available in the homes, and on the screens, for our millions of viewers. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people, about forming strong relationships with your leaders and co-workers, and about understanding how to leverage the human capital within the Disney enterprise to help your executives flourish. As the “face” of your executives within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a critical component to its success. Every day as an Executive Support Professional is different!
Responsibilities:On any given day you might:
Coordinate and plan travel arrangements, bookings, and reservations for management and executives
Effectively manage calendars and schedules for management and executives in order to optimize their daily appointments; this includes balancing competing priorities and appointments
Assist with incoming phone calls and other inquiries to determine the appropriate point of contact/required action items
Track the inventory of office supplies and order restock when needed; this includes overseeing office purchase orders, expense reports, and vendor contracts
Provide support for all food and beverage requests
Schedule conference rooms, meetings, and video chats
Assist in the oversight and coordination of planning staff events, including birthdays, service anniversary recognition parties, lunch-and-learns, team-building activities, etc.
Report facility issues as needed to Corporate Real Estate
Code and process invoices, enter data into the accounting system, produce purchase orders for contract materials and services, and request W-9 forms from new vendors to set them up in the system
Assist with the on-boarding of new employees; this position is critical in welcoming new employees, answering their questions, and ensuring that all office and technical components are configured properly
Demonstrate exceptional communication, collaboration and interpersonal skills, with a focus on upholding the values of The Walt Disney Company
Provide input for the implementation of upgrades and projects furthering the vision of the Facility
At least 5 years as an Executive Assistant or Office Manager;
Strong organizational skills with focus on attention to detail with the ability to multi-task;
Team player with exceptional communication, collaboration and interpersonal skills, with a focus on delivering exceptional customer service
Self-motivation, organization and the ability to communicate clearly and concisely both verbally and in writing
Proficiency in all Microsoft Office products and related technology
Ability to be proactive, work well with little or no supervision and a strong attention to detail
Ability to quickly learn internal business systems (purchasing, A/P, etc.), including meeting systems (i.e. video conference, bluejeans, webex, etc.)
Complete reliability handling confidential information;
Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships;
Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
A professional demeanor, positive outlook and a can-do attitude.
Experience in SAP and work order management systems
High school degree