Administrative Assistant

Squire & Company - Salt Lake City, UT

30+ days agoFull-time
Job Summary

The Administrative Assistant provides support and assistance to several CPAs and Partners. Answering phones, scheduling appointments, assembling tax returns, filing and other tasks as assigned. Work with highly sensitive information.

Essential Job Functions

Coordinates office activities and operations to ensure efficiency and adherence to company policies

Maintains inventory of supplies

Manage agendas/travel arrangements/ appointments for management

Provides timely reports and prepares presentations/proposals as assigned

Assemble tax returns, e-file, and compose correspondence to the IRS

Set up and confirm appointments, coordinate schedules

Answer correspondence from clients and provide assistance

Provide administrative support for several CPAs and Partners

Work with the pressure of numerous daily deadlines, be detail-oriented, and proactive

Other responsibilities as assigned by the firm which may include:


Log & meter mail

Assisting with client billing

Scheduling engagements and events

Document management

Coordinating work with other Administrative Assistants

Maintain & stock office supplies


Excellent interpersonal and client service skills

Ability to multi-task, pay attention to detail, learn quickly as well as independently problem solve

Knowledge of office practices, procedures, software and equipment

Ability to quickly learn new software and technology

Ability to work with the pressure of numerous deadlines

Ability to perform a variety of administrative skills

Associate or Bachelor’s degree