GME Administrator

MedStar Health - Washington, DC3.7

Full-timeEstimated: $63,000 - $81,000 a year
Job Summary
Serves as a key member of the Anesthesiology administrative team. Manages the graduate and postgraduate medical and nursing education programs in the Department of Anesthesiology. Serves as the primary point of contact for all educational matters within the Department. Works closely with the Administrator to provide cross coverage and administrative support for faculty and staff. Requires knowledge of and demonstrated experience with process improvement techniques, and above average expertise with technical/IT systems.
Minimum Qualifications
Bachelor’s degree required. Degree in education, business or healthcare administration preferred.

3 years experience in an academic and or healthcare setting. Experience working in an ACGME accredited residency program preferred.

No special certification, registration or license required.

Knowledge, Skills & Abilities
Verbal and written communication skills. Basic computer skills preferred. Works independently and coordinates multiple assignments with fluctuating priorities. Excellent oral and written communication skills. Ability to work with all levels of faculty and staff and handle a diverse workload. Exercises initiative to solve problems through sound judgment and problem solving to improve operations. Develops and maintains effective relationships with faculty, administrative staff and department leadership. Works as a team player and maintain confidentiality. Analyzes large amounts of data and produce meaningful reports in an accurate and timely manner meeting deadlines. Proficiency of Windows, Word, Excel, PowerPoint required. Experience with New Innovations, ERAS, and electronic medical records preferred.
Primary Duties and Responsibilities
Develops and contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards and safety standards. Ensures compliance with hospital/facility policies and procedures and governmental/accreditation regulations.
Serves as the primary point of contact for all educational matters for the Department of Anesthesiology, specifically for the Anesthesiology residency program, Student Nurse Anesthesia Program (SRNA), Anesthesiology Assistant Program (AAs) as well as medical student rotations.
Plans and directs administrative components of educational programs including, but not limited to, resident recruitment, application, selection, appointment and orientation, resident medical licensures and certifications, ensuring compliance with various requirements, trainee clinical and education schedules, examinations, and resident/program evaluations, in conjunction with the Program Directors and Clinical Coordinators.
Communicates regularly with Program and Director GME, and Administrator regarding GME matters including, but not limited to financial management, program requirements and trainee personnel matters. Serves as liaison with the various educational programs’ administrators to ensure timely communication and coordination of activities related to the nursing, resident and medical student programs, including completion of requirements, agreements, credentialing documents, and curriculum development.
Plan, organize and schedules all aspects of various events such as new trainee orientation, resident graduation, resident interviews, alumni events, in-service examinations, wellness and social functions, etc.
Experts knowledge of IS systems such as ERAS, Thalamus, and New Innovations. Requires working knowledge of EMR and other clinical software programs.
Requests access for all trainees. Troubleshoot access and other issues as needed for Department Faculty and trainees.
Oversees the creation and maintenance of web site information and recruitment materials. Maintain alumni databases and coordinate alumni communications/newsletters as directed.
Works with Program Director to ensure residents are trained, kept up-to-date and are following the requirements of their individual programs as well as department, hospital and system requirements.
Compiles data and prepare reports for other organizations/departments e.g.; ACGME, ABA, RRC, GME, Sitel, OCME. Prepares regular performance reports for Program Director, Department Chair, Administrator and GME office.
Maintains accurate and current data in the central GME database, New Innovations and ABA, and or ACGME. Responsible for entry and updating annual rotation schedules in compliance with GME procedures to ensure accurate Medicare reporting.
Ensures the coordination and completion of all matters relating to CME activities including Grand Rounds and conferences.
Oversees the initiation of the house staff GME budget. Tracks and processes resident reimbursements according to established policies. Communicates discrepancies in actual performance compared to budget to Administrator and participates in resolution.
Performs and oversees personnel management functions inclusive of preparing appointment and reappointment documents, licensure verifications, composite evaluations, letters of recommendation, etc.
Maintains working knowledge of all Residency Review Committee requirements in each specialty and assists Program Director in identifying areas of non-compliance.
Prepares affiliation agreements for each resident’s rotations to other hospitals and communicates regularly with the administration regarding any changes to agreements, personnel, salary, etc. Responsible for managing the educational related grants or special projects within the department.
Provides administrative office support for the department. Answer the department telephone and transfer calls; as needed. Act as the point of contact for all visitors who enter the department on a daily basis. Assist with transcription and the recording of meeting minutes as assigned. Act as backup to the Administrator; as needed.
Participates in multidisciplinary quality and service improvement teams as appropriate. Participates in meetings, serves on committees and represents the department and hospital/facility in community outreach efforts as appropriate.
Performs other duties as assigned.