Admin Asst Inter Healthcare

University of Michigan - Ann Arbor, MI4.4

30+ days ago
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Responsibilities*
Maintain calendars, schedule meetings, conferences, and other appointment/engagements for select faculty as requested, including MPlan, Patient Safety, CLA/BSI, quarterly NP nurse meetings, etc.
Maintain PHO/BMT Outlook absence calendar
Schedule visitor itineraries and process expense reimbursements/honorarium payments as needed
Prepare/maintain attending/on call schedule
Coordinate travel arrangements and process reimbursements for select faculty and visitors through the Concur system, including Toledo outreach
Reconcile monthly PCard, process as needed, PO/Non-PO vouchers, hosting reports, using existing University/Pediatric Department purchasing systems
Produce documents such as scientific manuscripts and reports, including complex tables, charts and graphs, EndNote updates
Produce graphics and slide presentations using PowerPoint
Assist with special projects and serve as back up to other divisional support personnel as needed
Provide back up to other pediatric administrative support personnel as needed
Required Qualifications*
A high school diploma, including courses in administrative assistant practices, word processing, bookkeeping or office procedures or an equivalent combination of education and experience
Two to four years of highly responsible secretarial/administrative experience
Excellent interpersonal and organizational skills
Ability to exercise good judgment and work independently or as a member of our team
Excellent computer skills, including PowerPoint, End Note, Microsoft Office
Desired Qualifications*
At least one-year administrative experience in a hospital or clinical setting
Reasonable knowledge of Michigan Medicine policies, procedures, and systems
Strong project management skills and working knowledge in management systems
Evidence of qualifications is provided by performance reviews, personal interview and/or reference checks

Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.