Performs a variety of legal administrative work of limited complexity under the supervision of the Legal Office Manager and attorney(s).
- Maintains mail log of all incoming correspondence received in the GCO;
- Provides front desk duties for the GCO, which include greeting and assisting internal and external visitors;
- Opens and maintains files for general legal and litigation matters;
- Maintains attorney’s calendar, including tickler system for follow-up on various matters;
- Prepares initial draft of legal correspondence under the supervision or direction of an attorney;
- Under the general supervision of an attorney, prepares a variety of pleadings for filing with Maryland State Courts, Federal Courts, Appellate Courts, Equal Employment Opportunity Commission, Office of Administrative Hearings, the Maryland Public Service Commission, and other courts;
- Assists attorney in gathering and organizing discovery requests;
- Prepares attorney for meetings by compiling, reviewing, and organizing necessary documents;
- Schedules meetings, witness preparation meetings, depositions, and administrative hearings;
- Assists attorney in the preparation and assembly of trial notes, testimony transcripts, witness summons, subpoenas/subpoenas duces tecum, court instructions, etc., for attorney’s use in court;
- May assist the attorney in checking legal citations, research materials, case law, etc., for accuracy and completeness;
- Takes notes (either verbatim or in form of minutes) for legal meetings;
- Sets up video conference calls.
- Answers telephone and screens callers;
- Performs other related duties as assigned.
Work Environment And Physical Demands
Work is performed in a standard office environment.
Required Knowledge, Skills, And Abilities
- Comprehensive knowledge of legal assistant procedures and practices;
- Excellent knowledge of the English language, grammar, spelling, and punctuation;
- Thorough knowledge of legal terminology and legal research methods and sources;
- Familiarity with standard legal documents, including pleadings, motions, law memoranda, briefs, etc., coupled with understanding the scope of each document;
- Good knowledge of office procedures, equipment, and computer applications such as spreadsheets, word processing, email, and databases;
- Excellent verbal and written communication skills;
- Ability to recognize confidential information and maintain the integrity of such information;
- Excellent organization skills and attention to detail;
- Ability to deal courteously and tactfully with coworkers, superiors and the general public.
Minimum Education, Experience Requirements
- High School diploma or equivalent;
- 5 years of experience as a secretary or administrative assistant, including 3 years of legal secretary experience supporting attorneys in a law practice whose core business is litigation.