Full Job Description
Rapid Micro Biosystems is searching for an Executive Assistant reporting directly to the CEO. This role will provide executive support in a working relationship with the CEO as well as the CFO. The Executive Assistant also serves as a liaison to other executive leadership and the Board of Directors, handles highly confidential information with discretion, and work under pressure at times to deliver excellent work and meet critical deadlines.
Duties Include (but not limited to);
Completes a wide array of functions for the CEO and CFO, including complete and remit expense reports, handle confidential information, arranging complex and detailed travel plans or itineraries and agendas, create or compile documents for meetings.
Responsible for the calendar management of both the CEO and CFO.
Coordination with the Board of Directors, including planning and coordination of quarterly Board of Directors meetings securing location, arranging travel and accommodations for local meetings, and coordinating with local resource for offsite meetings. As well as prepare the quarterly board pack in coordination with the C-Level and other members of the leadership team.
Schedule and book leadership team and company meetings as well as event coordination of such meetings if required.
Develop well written quarterly internal communications and manage distribution
Support other members of CEO Leadership team as necessary.
Manage all personal and professional travel plans for CEO and CFO and at times their family members, including event planning.
Special projects as requested or sought for G&A and other departments as needed. Plan and drive projects to completion.
As necessary work with other company employees to create a good working environment. Be warm and welcoming to all. Facilitate easy communication and access to the whole team.
Perform other duties as required.
Minimum 10 years of work experience supporting executives in a global, publicly-traded organization
Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, together with experience in social media platforms
Very strong interpersonal skills and the ability to build constructive relationships with stakeholders, including executive leadership, board members, and external partners
Expert-level written and verbal communication skills
Highly resourceful team player, with the ability to function independently
Proven ability to handle highly confidential information with discretion
Emotional maturity and reliability
High energy contributor: one who thrives to support the executive team, including the flexibility to respond during off-hours when executives are traveling or preparing for important meetings
Ability and willingness to travel to meeting locations (local, domestic, and or international) serving as the main contact at such meetings.
Rapid Micro Biosystems creates, sells, validates and services innovative products for fast, accurate, and efficient detection of microbial contamination in the manufacture of pharmaceuticals, biologics, biotechnology products, medical devices, and personal care products.
The company’s Growth Direct™—the first and only growth-based system to automate rapid compendial QC Micro testing—ensures data integrity, compliance, and operational efficiencies driven by rapid methods and automation.
Rapid Micro Biosystems is dedicated to providing groundbreaking technology and products to support companies in their journey to achieve greater reliability, efficiency, and better predictability, ultimately providing higher quality products for improved patient outcomes.
Rapid Micro Biosystems is headquartered in Lowell, Massachusetts, with operations in Lowell and Freising, Germany.
Rapid Micro Biosystems is committed to the principle of equal employment opportunity. Applicants for employment and employees are reviewed on their individual qualifications for a position. Under no circumstances will Rapid Micro Biosystems discriminate against qualified persons on the basis of race, color, religious creed, retaliation, national origin, ancestry, sexual orientation, gender identity, disability, mental illness, genetics, choice of health insurance, marital status, age, veteran status, or any other basis prohibited under applicable law.
Please no phone calls or agencies please.