Principal Executive/Manager A (Assistant Site Manager)

State of Oregon - Salem, OR (30+ days ago)3.9


DHS18-0617

The Department of Human Services (DHS) mission is the safety, health and independence for all Oregonians. We help Oregonians in their own communities achieve well-being and independence through opportunities that protect, empower, respect choice and preserve dignity. We protect children who are abused or neglected. We serve seniors and people with disabilities. We help low-income people along the road to self-sufficiency with health coverage, job preparation, childcare and other supports. Our services are delivered in the least restrictive setting and in partnership with communities. We are absolutely committed to ongoing innovation in the delivery of services, and we are committed to recruiting, developing and retaining dedicated employees. DHS is guided by our core values of Integrity, Innovation, Respect, Service Equity, Responsibility, Stewardship and Professionalism.

DHS employs over 7,500 people, in more than 100 locations around the state, and delivers services through and in coordination with many community partners.

Stabilization and Crisis Unit
SACU, which is a program of the Office of Developmental Disabilities Services (ODDS), is seeking compassionate and dedicated individuals for a rewarding career opportunity assisting direct care residents living in local Residential Homes. There are over twenty community-based behavioral and medical homes located in the Willamette Valley area from Portland to Eugene, Oregon.

SACU provides 24-hour residential and vocational services and support for the highest risk population of Oregon citizens with Developmental Disabilities. SACU is dedicated to providing developmentally disabled children and adults the support necessary to maintain their quality of life, achieve the highest possible level of independence and promote social opportunities, which benefit the individual and the community.

This employment opportunity is with The Stabilization and Crisis Unit which is part of the Department of Human Services. There is ONE (1) permanent full-time Principal Executive Manager A position (Assistant Site Manager) located in Salem Area. This position is management service and is not represented by a union. This position includes generous benefits.

Duties & Responsibilities
The primary purpose of this position is to support the management of the operation of a three, four, or five bed home, supervise direct care and specialized support staff, and lead the development/implementation of Individual Support Plans (ISP) for each individual. This position coordinates services with consultants and other service providers, and serves as liaison with parents, guardians, neighbors and county case managers. It ensures the home is operated per the Comprehensive 24-hour Residential Services for Children and Adults with Developmental Disabilities OAR (Chapter 411, Division 325).

Supervises direct care staff, authorizes overtime, and approves work and requests for time off. Explains rules, policies and procedures of the Agency, as well as provisions of the Collective Bargaining Agreement (CBA) as it relates to the work.
Ensures that all policies and procedures relating to clients are followed, including, but not limited to client finances, ISPs, BSPs, staffing supervision levels, house specific procedures, and any other directives concerning the clients of the group home.
Ensures ISP for each client and gives input to the ISP process for each client.
Ensures the health and well-being of clients by following all doctor orders, nursing orders, and issuing medications per prescriptions.
Keeps Site Manager informed of any issues/concerns. Provides back-up to Site Manager as needed, which may include Site Manager absences, attending meetings, dealing with client and staff issues, talking with neighbors, vendors, and other customers. Frequent meetings with Site Manager to ensure open communication and clarification of expectations.
Presents all material in a positive and constructive manner.
Acts as a role model by following all Agency procedures, directives, and process improvements at all times.
Participates in interviews, and makes recommendations as to hiring of new staff. Assures that core competencies are completed for new employees. Ensures that new employees receive the training necessary to work appropriately with clients.
Trains all employees on new work procedures or operations.
Determines training needs of staff and recommends training programs; ensures that staff attends training classes as necessary, and that staff complete annual training before expiration.
Ensures that all staff follow appropriate record-keeping procedures, including, but not limited to Therap documentation.
Evaluates staff performance and completes performance appraisals as appropriate, with site manager oversight. Resolves work-related problems such as performance, workload, and scheduling issues. Coaching and counseling staff as necessary. Participates in conducting fact-finding meetings, as necessary and appropriate. Reviews position description and annual training packet. Review EDP with staff, helping new staff develop EDP.
Evaluates staff knowledge and ensures understanding of all pertinent information, including, but not limited to, administrative memos and/or directives.
Ensures understanding of various SACU and house-specific rules and procedures.
Assures policies, procedures and Oregon Administrative Rules (OARs) 411-325 24-Hour Residential and 411-323 are followed at all times. Be familiar with DHS mission and with SACU objectives and goals.

Other duties as assigned, which can include, but are not limited to:
Assists in data collection as requested. Assumes work assignments in other work units if requested. Assists in planning meaningful recreational experiences for clients. Ensures the computer entry of all data and other necessary information. Complies with unit quality assurance procedures. Ensures licensing and other listed deficiencies are corrected as soon as possible. Submits all reports to Site Manager in a timely manner. Monitors the group home and property for cleanliness and necessary repairs, and schedules maintenance and repair work as necessary and approved.

Working Conditions:
Work environments include a 24-hour group home, community settings such as stores, restaurants, medical offices, shopping malls, etc., and sometimes in outdoor inclement weather settings.
Physical capability to interact with combative, unpredictable, argumentative, and aggressive clients who may become a danger to themselves or others on a daily basis.
Physical capability to engage and maintain Oregon Intervention System (OIS) approved restraints for up to one hour as well as all other physical requirements of the OIS Standards of Physical Skills Training.
Frequent daily lifting, pushing and pulling up to 75 pounds, e.g., transferring, positioning and moving clients; moving furniture or appliances; yard maintenance equipment, etc.
Frequent daily squatting, bending, stooping, twisting, and reaching.
Physical capability to work an additional part or whole shift to meet staffing requirements, as well as working any shift, including weekends and holidays.
Physical capability to transport individuals in a variety of vehicles, including wheelchair accessible vans, mini-vans, and standard size cars.
Physical capability to perform CPR/First Aid techniques to obtain certifications.
Physical capability to accompany clients on hikes, walks, bicycles, swimming, and other physical activities.
Frequent exposure to bodily fluids and other biohazards.
Daily exposure to household cleaning agents (sometimes industrial strength).

Qualifications, Required & Requested Skills
MINIMUM QUALIFICATIONS

Four years of experience in lead work, supervision, staff-technical, or professional-level work related to working with persons with Developmental Disabilities.

This experience must have included participation in the management of a program, section, or unit including one or more of the following areas:
a) development of program rules and policies,
b) development of long- and short-range goals and plans,
c) program evaluation, or
d) budget preparation.

NOTE: A Bachelor's degree or equivalent course work (144 quarter or 96 semester hours) in a field related to management, such as Business or Public Administration, or a field related to the program of the employing agency, may be substituted for three years of the required experience

In the "Work Experience" section on your application, you must clearly describe your experience in each of the a), b), c), d) areas listed. Failure to provide this information may result in eliminating your application from further consideration.

Requested Skills:
Experience supervising employees, including hiring or recommending hiring, training employees, assigning and reviewing work, providing employees with feedback on their performance, providing oversight of operations, and handling disciplinary problems and grievances;
Experience establishing and maintaining effective working relationships with individuals, family members, advocates, and guardians from varied and diverse backgrounds in situations involving complex issues and demanding deadlines;
Management experience working with individuals with developmental disabilities and mental illness in a 24 hour residential setting or similar environment.
Highly proficient use of Microsoft Office programs and general computer operation;
Strong written and verbal communication skills;
Experience working with licensing requirements and conducting quality assurance reviews.

A background check of the following will be done for all applicants offered a position: abuse history, criminal history check (this includes fingerprints if needed) and driver's license.

The Department of Human Services is a drug free workplace. All applicants will be subject to drug testing for Narcotics, Methamphetamines, Marijuana and other controlled substances. SACU receives funds from the Federal Government and though recreational Marijuana is currently legal in Oregon, federally funded programs cannot permit the use of Marijuana.

A valid driver's license and an acceptable driving record are required.

If you are offered this position, the program will offer training and you must become certified during the 10 day New Employee Orientation class in the following:

American Heart Association First Aid/CPR certification, requiring you to complete compressions in a kneeling position; and
Certification for the Oregon Intervention System (OIS) of restraints, requiring you to get up and down from the floor while maintaining an approved restraint on clients.
The SACU system of medical training, requiring you to demonstrate competency in completing doctor's orders, appropriate passing of medications to clients, appropriate documentation, and appropriate procedures for emergencies.

Applicants that most closely match the minimum qualifications and requested skills will be invited for an interview.

Additional Information
The state of Oregon is now requiring all applications have a valid email address.

Applicant E-Recruit Help and Support

For more information on veterans' preference points, visit: http://www.oregon.gov/jobs/Pages/Vet-resources.aspx

If you need assistance to participate in the application process, email christopher.fisher@state.or.us

TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900 and ask the Telecommunications Assistant to connect you to 503-945-5698 (8:00 a.m. and 5:00 p.m. (Pacific Time) Monday through Friday).

DHS will communicate with all applicants via e-mail.

If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the DHS, Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.

PLEASE CONSIDER JOINING US!

The Oregon Department of Human Services is committed to affirmative action, equal employment opportunity and workplace diversity.
Core benefits

Medical, vision and dental insurance

Comprehensive medical, dental and vision plans for the employee and qualified family members
$5,000 in employee basic life insurance
Retirement benefits

Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
Employer paid defined benefit and defined contribution programs
**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits

Sick leave earned at the rate of 8 hours per a month with no maximum accumulation
Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments
24 hours personal leave earned each fiscal year
Ten paid holidays a year
The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits

Term life (employee, spouse or domestic partner, and dependents
Long-term and short-term disability
Accidental Death and Dismemberment
Long-term care (self and eligible family members)
Flexible spending accounts
Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.