Secretary III (NASA)

NAVAR - Stennis Space Center, MS4.0

Part-time
Job Description:
NAVAR is seeking a Secretary III to join our team
supporting the Administrative and Clerical Functions for
the NASA Stennis Space Center.
The Administrative Assistant will carry out the
recurring secretarial duties to include: filing, taking
phone calls, scheduling appointments, and making travel
arrangements. In addition, this position will provide
administrative support to executive staff with office
management responsibilities to include budgeting,
personnel records, and payroll. The Administrative
Assistant may be required to work independently on
projects requiring research and preparation of briefing
charts and other presentation materials.
The statements contained in this job description reflect
general details as necessary to describe the principal
functions of this job, the level of knowledge and skill
typically required, and the scope of responsibility. It
should not be considered an all-inclusive listing of
work requirements. Individuals may perform other duties
as assigned, including work in other functional areas to
cover absences or relief, to equalize peak work periods
or otherwise to balance the workload.

Duties Include:
  • Screening telephone calls, visitors, and incoming
correspondence; personally respond to requests for
information concerning office procedures; determine
which requests should be handled by the supervisor,
appropriate staff member or other offices, prepare and
sign routine non-technical correspondence in own or
supervisors name.
  • Schedule tentative appointments without prior
clearance. Make arrangements for conferences and
meetings and assemble established background materials
as directed. May attend meetings and record and report
on the proceedings.
  • Review outgoing materials and correspondence for
internal consistency and conformance with supervisor’s
procedures; assure that proper clearances have been
obtained when needed.
  • Collect information from the files or staff for
routine inquiries on office programs or periodic
reports, and refer non-routine requests to supervisor or
staff.

Job Requirements:
  • High School Diploma or Equivalent
  • Minimum of 2-5 years of Administrative or Clerical
Support experience.
  • Must be capable of obtaining security clearance in
accordance with NASA requirements
  • Strong written and oral communication skills,
organizational skills, and attention to detail.
  • Computer skills including Microsoft Word, Excel,
PowerPoint, and Outlook.
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provide equal employment opportunities to all persons
and prohibit employment decisions on the basis of race,
religion, color, creed, national origin, sex, age,
disability, political affiliation, protected veteran
status, or sexual orientation. Cape Fox Corporation, its
subsidiaries and affiliates offer preference to Cape Fox
Corporation shareholders, descendants and other Native
Americans pursuant to Public Law 100-241.