Senior Buyer/ Contract Specialist

Long Beach Transit - Long Beach, CA (30+ days ago)4.3


Overview
The Senior Buyer is responsible for the entire purchasing life cycle—from identification of the requirements to contract administration—ensuring the organization is utilizing the most effective purchasing strategies for individual purchases and for the totality of his/her buying responsibility. The Senior Buyer performs complex senior-level procurement work in support of contract administration activities for capital projects and services. Other areas of responsibility include developing, compiling and presenting Key Performance Indicators (KPIs) to assist the agency in achieving its organization goals.

Open Until Filled

Responsibilities
Adheres to best-practice purchasing strategy, process and results
Manages complex high-dollar acquisitions
Participates in cross-functional purchasing committee leadership
Manages all aspects of Request for Proposals (RFP), Request for Qualifying Information (RFQI), Information for Bid (IFB) and Request for Quote (RFQ) process
Improves supplier sourcing, partnerships and performance
Manages contract administration, oversight and compliance
Manages every aspect of complex acquisitions requiring long-term contracts/agreements, ranging from vehicle Maintenance, Repairs, Operations (MRO) to technology systems buys
Conducts effective evaluations/analysis and determines best purchasing strategy for an upcoming buy, including; a) price analysis, b) lease vs. buy analysis, c) operating capital vs. lease analysis; d) sole/single justifications; e) market surveys; and f) technical evaluations
Partners across organization to plan and determine future purchasing needs by creating a purchasing plan, and providing full and open competition to the maximum extent possible
Participates in agencywide decision making through collaboration with the Executive Leadership Team (ELT) and the KPI Team
Provides leadership in planning, organizing and managing integrated purchasing committees, from identification of requirements through contract administration
Develops, reviews and amends formal solicitations, RFPs and IFBs in accordance with Long Beach Transit (LBT) policies and procedures and applicable state and federal rules and regulations
Analyzes bids and proposals for responsiveness and responsibility and specifications conformance
Prepares award documentation and contractual agreements
Researches and evaluates suppliers, based on price, quality, selection, service, support, availability, reliability, production, distribution capabilities and the supplier history
Creates successful supplier relationships, including expediting orders, resolving actual and potential delivery problems, implementing root cause corrections, as well as streamlining processes as necessary
Practices excellent negotiating strategies to procure the highest quality and timely acquisitions at the best possible price, and in correct amounts
Negotiates contracts, costs, terms and conditions
Tracks and compiles agency KPIs and other measurement reports to achieve organizational goals
Ensures statements of work are closely aligned with performance outcomes and cost estimates
Manages all aspects of contract administration, compliance and oversight, including assurance with compliance terms, final inspection, acceptance and payment and close-out of contract, regular updates with suppliers, dispute resolution, renegotiations, change order execution, Notice of Breach and Cure, and supplier file administration
In partnership with the Purchasing Manager, contributes to a more consistent, cost-effective and standardized centralized purchasing process across the full procure to pay cycle
Purchases a broad range of buys, such as software systems, construction or mechanical/vehicles, MRO services
Plans, organize, negotiate large complex acquisitions requiring long-term contracts
Uses the agency’s software systems, creates accurate, informative and timely reports
Other duties may be assigned

ATTRIBUTES AND SKILL SETS:
Operates with integrity and exercises keen judgment and creativity in decision making
Communicates effectively, precisely and persuasively both written and orally
Establishes and maintains effective and productive working relationships with internal and external customers
Plans, organizes and coordinates the work of an integrated project team
Applies the highest ethical standards to all supplier interactions and negotiations
Develops and maintains positive working relationships with all stakeholders, including the ELT, staff, suppliers, internal audit, project managers and the community at large
Knowledge of public contracting principles and procedures preferred
Must have experience working with IT Service Contracts (software agreements)
Knowledge of applicable local, federal and state contracting laws, rules and regulations governing policies related to procurement
Knowledge of full cycle procure to pay practices preferred
Knowledge of purchasing software solution systems
Intermediate to advanced Excel and Enterprise Resource Planning (ERP) programs
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, experience, and/or ability required or when listed, preferred. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:
A Bachelor’s degree with emphasis in Business or Supply Chain Management preferred. A minimum of five years in procurement and contract management. Experience with Federal Transit Administration (FTA) and public funded procurements is desirable. Experience managing internal stakeholder relationships and effective communication skills at all levels throughout the organization is preferred. The work requires innovative problem solving and considerable initiative. Certification by a recognized professional organization is desirable.

Salary Structure:
WAGE BAND H - Hiring range: $73,836.00 to $87,500.00 yearly (DOQ), with excellent fringe benefits. Submit resume

UPON REQUEST you will need to submit a current (within last 30 days) H-6 DMV printout.

An Equal Opportunity Employer

Successful candidate must pass company physical, drug and alcohol test.

Long Beach Transit 1963 E. Anaheim Street, Long Beach, California 90813

This job description is not intended to be a complete listing of all the job duties required of this position, but to provide information on the general scope of the position.