Administrative Support Assistant (OA)

Department of the Army - Philadelphia, PA (30+ days ago)4.4


Duties
Summary
About the Position: This position is located within the US Army Corps of Engineers, Engineering & Construction Division, Engineering Branch, Office of the Chief, located in Philadelphia, PA.

The Philadelphia District of the U.S. Army Corps of Engineers was established in 1866 to manage the water resources of the 13,000 square-mile Delaware River Basin and the Atlantic Coast from N.J. Manasquan Inlet to the southern boundary of Delaware. Our mission areas include Military Construction, Navigation, Flood Control, Coastal Engineering, Planning, Emergency Mgmt, Environmental Program and Support for Others work. This position is located in the Philadelphia District Office in the Wanamaker Bldg. adjacent to City Hall in Center City Philadelphia. Philadelphia is the nation's fifth largest city. It is an historical, cultural and business mecca. Among the city's amenities are several major universities, the Phila. Orchestra, several museums, a theatre district, the first zoo in the U.S., a variety of concert venues, major league sports teams, and a historic district that includes the newly constructed Constitution Center. Parking is available for a monthly fee in the basement of the office building. Most employees commute through public transportation or high speed rail. The Army provides up to $255 per month mass transit subsistence. Supervisors may approve options to work flex time or adjusted work schedules.

Responsibilities
You will work under the general supervision of the Chief, Engineering Branch, receiving work assignments with objectives, priorities, and deadlines.
Provide administrative support to Branch consisting of approximately 80 employees involved in program areas such as civil works, military, and international and interagency support.
Receive visitors and phone calls, providing information requested or directing to other staff members. Distribute incoming mail and maintain follow-up suspense files.
Type a variety of correspondence and reports using an automated equipment and a variety of software programs. Prepare travel orders and travel vouchers in an automated financial system. Maintain files. Order and maintain supplies.
Prepare travel arrangements to include airline tickets, hotels and rental car information. Perform timekeeping functions, inputting time.
Analyze cost items, identifying proper projects for all costs working close with project managers. Works any insufficient funding with project managers ensuring funding is sufficient. Prepare purchase order requests.
Travel Required
Not required

Supervisory status
No

Job family (Series)
0303 Miscellaneous Clerk And Assistant

Requirements

Requirements
Conditions of Employment
Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
Qualifications
Who May Apply: US Citizens

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document .

Experience Required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as: experience with office procedures, clerical and administrative practices such as receiving calls and visitors, maintaining files, ordering supplies and using an automated financial system for duties such as preparing timekeeping or travel orders.

You will be evaluated on the basis of your level of competency in the following areas:
Applies Technology to Tasks
Customer Service
Decision Making
Organizational Awareness

Education
Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone-no substitution of education for experience is permitted.

Additional information
Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
You will be required to provide proof of U.S. Citizenship.
Two year trial/probationary period may be required.
Direct Deposit of Pay is required.
This is a Career Program (CP) 51position.
Multiple positions may be filled from this announcement.
If you are unable to apply online or need to fax a document that you do not have in electronic form, view the following link for information regarding an Alternate Application .
Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority. To receive selection priority for this position, you must: (1) meet ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 90 or above; and, (3) submit the appropriate documentation to support your ICTAP eligibility. Additional information about the program is on OPM's Career Transition Resources website .

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

Basis for Rating: Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.

Best Qualified. Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the announced position.
Highly Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position.
Qualified. Candidates in this category meet the minimum experience requirements for the announced position.

Background checks and security clearance
Security clearance
Not Applicable

Required Documents

Required Documents
The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist (External) .

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

1. Your resume:
Your resume may be submitted in any format and must support the specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position.
For additional information see: What to include in your resume .

2. Other supporting documents:
Cover Letter, optional
Most recent Performance Appraisal, if applicable

NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.