Accounts Payable Clerk (College Student looking for PT)
About the position
The accounts payable clerk is responsible for the payment of goods and services purchased by the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services. Also this role is responsible for maintaining the accounts payable records.
Duties and Responsibilities
Process invoices into Ross A/P or Purchasing modules.
Code invoices with appropriate GL account numbers.
Match invoices with supporting documents.
Process check requests, ensuring appropriate approvals have been received.
Review all invoices for appropriate documentation and approval prior to payment.
Print checks weekly; mail or distribute signed checks as required.
Set up new vendors; answer vendor inquiries.
Maintain all accounts payable reports, spreadsheets and corporate accounts payable files.
Assist in monthly closings. Prepare analysis of accounts, as required.
Administer company credit cards and reconcile monthly statements.
Create and distribute 1099s annually.
Conform with and abide by all regulations, policies, work procedures and instructions.
Obtain petty cash from the bank.
Retain certificates of insurance and distribute to customers as needed.
Maintain vehicle insurance information and list of authorized drivers.
Filing and copying as needed.
Good communication skills with internal and external customers.
Knowledge, Skills & Abilities
High school diploma or GED.
Three to five years of previous experience.
Some college (preferred).