Office Administrative Assistant/Receptionist – Part Time (Job ID# 823171)

Sayres & Associates - Washington, DC (30+ days ago)4.2


Sayres and Associates Corporation (Sayres) is a dynamic, Native American-owned, Service Disabled Veteran Owned Small Business that has been providing excellence in service to the Federal Government since 2001. We offer a broad spectrum of security, management, technical and engineering services including Program Administration, Policy Analysis, Counterintelligence Cyber Security, Acquisition Management, Acquisition Logistics, Integrated Product Support, Production Management, Business Financial Management, Systems Engineering, Systems Integration, System Test and Evaluation. Sayres is headquartered in Washington, DC with offices throughout the United States and has a presence abroad.

Our success can be attributed first to a proven track record of performance excellence based on our customer-focused approach to services. We have demonstrated experience effectively managing large contractor teams across multiple functional areas for major programs. Perhaps most importantly, Sayres offers financial stability and organizational maturity comparable to a large company, coupled with the agility of a small business, providing cost effective solutions and best value to our customers.

Awarded the U.S. Small Business Administration, Washington Metropolitan District Office's 8(a) Graduate of the Year for 2017, Sayres and Associates Corporation continues to grow in a highly competitive environment while exceeding customers' expectations and providing a work experience conducive to personal and professional development.

This position description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this position. The incumbents may be requested to perform position-related tasks other than those stated in this description. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, gender identity, disability or veteran status.

Responsibilities

The Part Time Office Administrative Assistant will assist with the administration of the daily office operations, to include standard receptionist duties, access control, word processing, scheduling, conference/event/appointment coordination, office supply maintenance, and equipment maintenance. The Office Administrative Assistant's standard hours will be 7am to 4pm, two days per week. There may be occasions to extend working hours.

Specific responsibilities include:
Access control to include management of badges.
Conference room, meeting, and event support. Management of facility calendars and conference lines.
Answer corporate telephone and transfer or respond to calls as necessary.
Manage internal and external mailing and shipping.
Monitor, organize, and re-stock office supplies.
Respond to equipment maintenance.
Provide word processing, data entry, and miscellaneous graphic support (limited).
Will need to frequently move about inside and outside the office, to accommodate a fast-paced and multi-tasking environment, in order to provide visitor access from the building's lobby reception area and to collect and distribute mail.

Qualifications & Clearance Requirements

Education, Work Experience, Skills, and Clearance Requirements:

High school diploma or equivalent.
Minimum one (1) year of experience in an administrative role or commensurate experience.
Strong punctuality, attendance, and accountability traits.
Outstanding attention to detail and organizational skills.
Exceptional interpersonal (customer service) and follow-up skills.
Excellent verbal and written communication skills.
Ability to establish priorities, work independently, multi-task, and proceed with objectives.
Strong work ethic.
Proficient with Microsoft Word, Excel, Outlook, and PowerPoint.
Able to physically lift 25 lbs. to transport and store office supplies and paper products.
Ability to work in a fast-paced and multi-tasking environment.
Able to obtain a Secret security clearance or Interim Secret clearance, issued by DSS, within 60 days of the hire date and maintain the clearance for the duration of employment in this position.

Preferred:
Familiar with,
a. Microsoft Visio and Project
b. Adobe Acrobat, Illustrator, and Adobe Design
c. Public Key Infrastructure (PKI)
d. Dept. of Defense (DoD) Common Familiarity with National Industrial Security
Program Operating (NISPOM) Access Card (CAC) issuance processes
e. Joint Personnel Adjudication System (JPAS)
f. Navy/Government officials and terminology

2. Prior experience working within the federal contracting industry.