Administrative Assistant (TEMP)

Coherent, Inc. - Wilsonville, OR (27 days ago)


Job Description and Responsibilities:

Coherent, Inc. is seeking a talented Administrative Assistant to provide administrative and clerical support to Senior Management and designated staff of administrative details.

Coherent Laser Systems and Measurement (LSM) designs and manufactures precision solid state lasers for scientific, medical, instrumentation and vision markets, as well as calibrated laser measurement systems for a wide variety of laser type and power applications. The business provides critical technology to thousands of global customers with a wide range of products specifically tailored to satisfy demanding customer requirements. LSM is located just minutes South of Portland, Oregon and enjoys spectacular North West weather and activity opportunities.

Responsibilities include:

Business unit front office receptionist
Incoming mail distribution, outgoing mail (including postage)
Planning and ordering for team luncheons and site events
Hotel and travel reservations for visitors and executive management
Maintain executive management business calendar, set business management meetings, notify participants, prepare and publish/distribute agendas
Calendar management for Senior Staff members (as requested)
Compile reports through software tools (Brio) for senior managers
Expense Report preparation for senior managers (as requested)
PowerPoint presentations for senior managers
Conference Room organization through Outlook Calendar
Assists in data entry and report generation of for groups, using project management software (WRIKE)

Education and Work Experience:

A minimum of 2 - 3 years of related experience.
Strong MS Office proficiency (especially MS Outlook)
Experience in function management (including site booking, catering and transportation needs)
Experience in travel arrangements (including booking of airfare, hotels and other transportation’s needs)
Experience in business systems such as or similar to; Agile, Oracle, Brio, Kronos, File Maker Pro and Wrike

Job Type: Temporary

Experience:

  • Data Entry: 1 year (Preferred)
  • Customer Service: 2 years (Preferred)
  • Administrative Assistant: 3 years (Preferred)

License:

  • Driver's License (Preferred)