Administrative Assistant

N-Vizion Design - Austin, TX

30+ days agoFull-time

Administrative Assistant

N-VIZION is an architectural design firm started in 2004 with extensive experience. We work with a variety of commercial and residential project types including restaurants, fitness centers, office buildings, multi-family and single family. Our workload is growing fast with many interesting projects on the horizon.

Job Description:

Full Time administrative assistant

We are looking for a motivated individual, with excellent interpersonal skills, excellent English writing skills and verbal communication, ability to multi-task, ability to work with minimal direction.

Compensation is dependent on experience, with the opportunity for growth in both pay and responsibility. Health and Dental are provided.


Answer Phones

Managing and Ordering Office Supplies

Office Organization Tasks (Drawing Rack, Scanning, Materials etc)

Office Projects – office décor

Maintaining Social Media

Assist with Marketing

Printing Drawings Sets for in-house review

Permitting and Submittal Preparation

Organizing Project Folders – Maintaining Standards

Product or Project Research as guided by a partner

Preparing and sending Proposals

Developing Libraries for various items

Checking Mail

Paying Bills, Invoicing

Required Experience:

2 years or more with similar on-the-job experience. Experience with an architectural firm is a plus.

Software Skills:

Required: Word, Excel, Quickbooks

A Plus: Photoshop, Illustrator

Job Type: Full-time


  • Quickbooks: 2 years (Preferred)
  • Administrative Assistant: 2 years (Required)