Administrative Assistant

N-Vizion Design - Austin, TX (30+ days ago)


Administrative Assistant

N-VIZION is an architectural design firm started in 2004 with extensive experience. We work with a variety of commercial and residential project types including restaurants, fitness centers, office buildings, multi-family and single family. Our workload is growing fast with many interesting projects on the horizon.

Job Description:

Full Time administrative assistant

We are looking for a motivated individual, with excellent interpersonal skills, excellent English writing skills and verbal communication, ability to multi-task, ability to work with minimal direction.

Compensation is dependent on experience, with the opportunity for growth in both pay and responsibility. Health and Dental are provided.

Responsibilities:

Answer Phones

Managing and Ordering Office Supplies

Office Organization Tasks (Drawing Rack, Scanning, Materials etc)

Office Projects – office décor

Maintaining Social Media

Assist with Marketing

Printing Drawings Sets for in-house review

Permitting and Submittal Preparation

Organizing Project Folders – Maintaining Standards

Product or Project Research as guided by a partner

Preparing and sending Proposals

Developing Libraries for various items

Checking Mail

Paying Bills, Invoicing

Required Experience:

2 years or more with similar on-the-job experience. Experience with an architectural firm is a plus.

Software Skills:

Required: Word, Excel, Quickbooks

A Plus: Photoshop, Illustrator

Job Type: Full-time

Experience:

  • Quickbooks: 2 years (Preferred)
  • Administrative Assistant: 2 years (Required)