Program Coordinator, School Enrollment

SMART - San Francisco, CA (30+ days ago)


SMART (Schools, Mentoring and Resource Team, Inc.) provides low-income students access to an exceptional education and the skills needed to thrive in college and in life. SMART’s vision is to end the cycle of poverty in San Francisco by providing students and families financial, academic, and social emotional support, as well as college preparation and career exploration. Our organization provides a unique eight-year continuum of support that starts in 4th grade and goes all the way to college, including school support, after school enrichment, summer programming and college preparation. Since launching our high school program in 2011, 100% of SMART Scholars have graduated high school and matriculated to college. While only 21% of very low-income students who enter college will graduate within six years, SMART Scholars are currently persisting at a rate of more than 80%.

Position Description

The Program Coordinator, School Enrollment will report to the Program Manager, School Enrollment and will support the enrollment of 5th grade SMART Scholars into middle school and 8th grade SMART Scholars into high school. During these critical transition years for our Scholars, the Program Coordinator, School Enrollment will develop important family relationships at the entry point of SMART’s eight-year program. Under the direction of the Program Manager, the Program Coordinator, School Enrollment will also support SMART’s 4th grade student recruitment process, and will coordinate and facilitate school enrollment workshops for families throughout San Francisco. The ideal candidate is an excellent communicator and relationship builder, a self-starter who loves to collaborate, has an orientation to detail and ability to see the big picture, and thrives in a fast-paced environment.

Responsibilities include (but are not limited to):

School Enrollment:

  • Provide guidance and counseling to 5th and 8th grade families throughout the middle and high school enrollment process, to ensure enrollment in academically rigorous schools.
  • Assist families with scheduling school tours, submitting applications and successfully navigating the enrollment process.
  • Support volunteer high school enrollment coaches, including recruitment, orientation, and guidance throughout the coaching process.
  • Ensure that Scholars submit necessary forms for re-enrollment in their schools.
  • Coordinate interview practice days and informational events (e.g. fairs and panels) for families.
  • Coordinate standardized test practice sessions and schedule testing for students who do not receive these services at their school.
  • Coordinate and facilitate school enrollment workshops for families planning to enroll in middle schools and high schools throughout San Francisco.

Scholar Recruitment:

  • Coordinate staff outreach to elementary schools and community-based organizations to solicit nominations for SMART’s program.
  • Coordinate presentations, workshops and information sessions for prospective families.
  • Coordinate SMART assessment days.

Student Teaching and Advising

  • Facilitate workshops and manage a classroom of 15-20 students in SMART’s After School Program, including preparation of classroom materials and resources.
  • Manage a school-based student advisory, maintaining strong relationships with the advisory students, their families, and the schools they attend.
  • Provide support to families in the advisory with school communication and engage families with SMART events.
  • Assist families in the advisory with applications to external year-round and summer programs.
  • Support advisory students by collecting personal and academic student data to inform SMART about student progress.
  • Check in with students in the advisory regarding their social, emotional, and overall well being on a regular basis.

Additional Tasks:

  • Enter recruitment and school enrollment data into database in a timely and accurate manner.
  • Teach and provide staff assistance to SMART’s summer program.
  • Support SMART’s fundraising and program events throughout the year.
  • Other tasks as assigned.

Experience and Competencies:

  • Bachelor’s degree required.
  • Strong passion for issues of educational equity for students from underserved communities.
  • Deep understanding of the challenges faced by students from under-resourced backgrounds.
  • Experience working directly with underrepresented communities is strongly desired.
  • Experience and demonstrated understanding of K-12 environments.
  • Experience working with youth, families and/or schools.
  • Experience with processes of application, admission, and financial aid in educational settings.
  • Excellent interpersonal skills, demonstrated ability to take initiative and multitask, and capacity to work independently as well as part of a team.
  • Detail-oriented, with strong organizational skills.
  • Great team player with a strong conviction in the power of collaboration in a small staff setting.
  • Spanish and/or Cantonese language skills strongly desired.

This is a full-time position. Some evenings and weekend work required. Compensation will be competitive and commensurate with experience.

How to Apply: Please submit a thoughtful cover letter and resume, addressed to Ben Buis, Chief Operations & Finance Officer to careers[at]thesmartprogram[dot]org. Due to the volume of applications we receive, please no phone calls.

Deadline to Apply: Friday, August 24, 2018.

SMART is an equal opportunity employer and encourages applicants from all racial, ethnic, and religious backgrounds, national origins, sexual orientations and genders.

Job Type: Full-time