Photography Editor

The Art Institute of Chicago - Chicago, IL3.9


The Art Institute of Chicago, founded in 1879, is a world-renowned art museum housing one of the largest permanent collections in the United States. An encyclopedic museum, the Art Institute collects, preserves, and interprets works in every medium from all cultures and historical periods. With a collection of approximately 300,000 art works and artifacts, the museum has particularly strong holdings in Impressionist and Post-Impressionist painting, contemporary art, early 20th century European painting and sculpture, Japanese prints, and photography. The museum’s 2009 addition, the Modern Wing, features the latest in green museum technology and 264,000 square feet dedicated to modern and contemporary art, photography, architecture and design, and new museum education facilities. In addition to displaying its permanent collection, the Art Institute mounts more than 30 special exhibitions per year and features lectures, gallery tours, and special performances on a daily basis

Position Summary

Obtain, organize, and create databases for all images to be used in AIC publications and clear rights when necessary. Ensure images meet publication standards.

1. Organize and create databases for all images to be used in AIC publishing projects, including both printed and digital catalogues.

2. Research and order images, negotiate costs, and process invoices for the images.

3. Obtain images and store them for use in publications.

4. Clear image rights and copyright as needed.

5. Work with production team to coordinate between color separators; graphic designers; Experience Design; Imaging; curators; authors; editors; and other outside organizations.

6. Work with project editors to collect and organize lo-res placement images for designers.

7. Act as liaison to Imaging Department to order, and receive image requests, and aid in coordinating new photography if necessary.

8. Work with legal department copyright attorney to understand and interpret international and United States copyright laws and intellectual-property issues that pertain to images. Ensure that the Publishing department is following all necessary rules and guidelines.

9. Work with the collection database (CITI) and design and customize computer databases in FileMaker Pro and other tracking software as necessary.

10. Work in Adobe Photoshop to check image size and quality.

11. Work with editors to assemble photo rights and image credits.

12. Aid Exhibitions Department in creating and updating Image Banks for exhibition publicity.

13. Pay all invoices in a timely fashion, making sure that totals do not exceed budgets.

14. Return images as necessary to owners in a timely fashion so as not to incur fines, and send out complimentary copies required by lenders of images.


BA or BFA in art history, photography, new media or similar field. Familiarity with image databases, digital imaging, Photoshop, Bridge, Word, and Excel. Excellent organizational, verbal, writing, and computer skills. An interest in museum publishing is preferred.

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Closing Statement

The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.