Full Job Description
For more than 30 years, the Virginia Lottery has been building an amazing organization
committed to growth and giving back – and having fun while doing it. Operating entirely on revenue from game sales, rather than tax dollars, the Virginia Lottery generates approximately $1.6 million per day for Virginia’s K-12 public schools. The Virginia Lottery will also license and regulate casino gaming and mobile sports betting.
The Virginia Lottery is seeking a Strategic Sourcing Specialist who will help us maintain the high level of confidence Virginians place in our organization.
The Strategic Sourcing Specialist will strategically source complex goods and services. The Specialist will partner with key stakeholders and with partners to address agency objectives, utilizing excellent technical writing skills to ensure all necessary details and requirements are included in all procurement documents (solicitations, contracts, MOU’s, scoring documentation, etc.) This position will contribute to the continuous development of sourcing knowledge base and best practices by identifying and implementing sourcing “pockets of excellence”.
Key Responsibilities include:
Keeping up with supply market trends, supplier economics, and best practice sourcing.
Determining the best method of procurement by analyzing the customer needs, specifications, and budgetary requirements all while satisfying the regulations as outlined in the Lottery
Purchasing Manual and ensuring ethical and procedural standards are maintained at 100%.
Preparing solicitations wherein awards will result in the best value, to ensure customer needs are met while achieving the most favorable terms for the Lottery.
Acting as project lead when collaborating with technical experts in developing detailed specifications or project planning.
Acting as lead negotiator for major programs to understand goods being procured, prepare parameters for negotiations (requirements, concessions) and develop comprehensive contract documents that include detailed requirements of all parties including the requirements of other Lottery Departments affected by the resulting contract.
Consistently developing methods for adding value to services provided to customers while identifying and executing cost savings.
Other duties involve managing contracts by:
Establishing Key Performance Indicators (KPI’s) to monitor duration, renewals, and reporting requirements.
Establishing metrics to measure and assess the effectiveness of all contracts.
Monitoring the tasks and reporting requirements of the Contract Administrator as it pertains to assigned contract
Attending technical reviews and performing contractual interfacing with Contractors to include receiving and transmitting all correspondence relating to deliverables, contract changes, approvals, invoices, and payments.
Maintaining contract files and records, preparing status reports, and reconciling differences between Contractor and other Lottery Departments.
Monitoring and promoting the active recruitment of SWaM vendors as well as administering the Agency’s SWaM program.
Assisting with the Administration of the Agency’s Small Purchase Charge Card (SPCC) Program.
Other duties may be required based on supplementary assignments.
The person selected for this position will have:
Demonstrated technical writing skills when writing procurement documents (solicitations, contracts, MOU’s, scoring documentation, etc.)
Ability to independently determine the appropriate method of procurement for each purchasing transaction.
Expert negotiation skills.
Extensive knowledge of the principles and practices of procurement, developing detailed solicitations, evaluating vendor responses, negotiations, contract preparation, and monitoring contractor performance.
Working knowledge of managing and prioritizing a large volume of purchasing programs.
Ability to consult effectively with all levels of management, including leadership.
Strong technical writing, verbal, interpersonal, organizational, and presentation skills.
Bachelor’s Degree in Business Administration, Acquisition and Contract Management, or related field.
Significant experience negotiating multi-million dollar goods and services contracts, including developing and negotiating contract terms and conditions.
Ability to communicate effectively (oral and written).
Proficient with desktop applications such as, but not limited to, Microsoft Word, Excel, and Access.
Detail oriented with self-starting and problem solving qualities, and the ability to interpret a variety of instructions furnished in written, diagram, verbal, or scheduled form
Ability to work well under pressure, prioritize work and meet deadlines.
Ability to use analytical skills to visualize, articulate, and solve both complex and straightforward problems with limited existing templates or solutions.
Minimum 2 years extensive procurement experience.
Ability to effectively and independently lead procurements on a project by project basis with internal customers.
Ability to interpret, explain, and properly apply rules, regulations, contract language, laws, policies, and procedures.
An equivalent combination of training and professional work experience may be substituted.
Preferred qualifications include:
Professional certifications in the areas of governmental purchasing (CPPB, CPPO, CPM, VCO) are strongly preferred.
The selected candidate must be able to pass a background investigation, and possess a valid Driver’s License.
Special Instructions to Applicants
The Virginia Lottery is an independent state agency, and as such all positions are exempt from the Virginia Personnel Act, as well as most Executive Branch human resources policies.
The Virginia Lottery is a fun place to work and values diversity in the workforce. We offer a competitive salary and excellent benefits. The Virginia Lottery is an Equal Opportunity Employer.
Only online applications completed in their entirety will be accepted for this position.
The Virginia Lottery will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application and/or interview process. If any assistance is needed when applying online, please contact the Virginia Lottery’s Human Resources Department at (804) 692-7000.
Applications will be accepted until a suitable pool of candidates is received. After 5 business days, this position may be closed at any time.
Name Human Resources