Accounting Services Coordinator II

Prince William County Government - Woodbridge, VA (30+ days ago)3.8


The Prince William County Department of Fire and Rescue is seeking qualified applicants for an Accounting Services Coordinator II position within the Department of Fire and Rescue Accounting Office. This position provides finance, accounting, and purchasing support to the Department of Fire and Rescue and various other external customers. The successful candidate will be adept at establishing and maintaining effective working relationships with other County employees and the general public? will have the ability to follow complex written and oral instructions? the ability to communicate effectively both orally and in writing? experience planning, assigning, reviewing and evaluating the work of subordinates.

PREFERRED SKILLS & EXPERIENCE
Advanced skills with common analytic applications. Skilled in maintaining complex financial records and accurately compiling related reports and proficient operating complex accounting software and standard office equipment and software. Experience processing payroll as well as oversight of payroll process.

ENTRY SALARY: $45,825.00 - $61,795.50/yr.

NOTE: The selected candidate will be required to pass a pre-employment background check.

General Definition of Work, Typical tasks, Knowledge, Skills and Abilities

The statements in this class specification are intended to describe the general nature and level of work being performed by incumbent(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

GENERAL DEFINITION OF WORK:
Performs difficult technical work in the maintenance of complex financial records and in the coordination of related accounting services.

Work is performed under general supervision of Director or designee. Supervision may be exercised over subordinate staff.

Distinguishing CHARACTERISTICS:
This level is characterized by performance of technical duties for which skill in integration and coordination of several dissimilar accounting services is required; position may be supervisory.

Positions classified at this level can vary in nature based upon the Know-how, Problem Solving & Accountability required of the position, examples below:

1) Incumbent has managerial responsibility for employees performing several similar functions, determines staff needs and is accountable for results produced.
OR
2) Incumbent has independent responsibility for a narrow scope of duties with high County-wide accountability requiring the determination of appropriateness of actions.
OR
3) Incumbent has independent responsibility for a broad scope of similar and dissimilar duties with regular County-wide accountability requiring the determination of appropriateness of actions.

TYPICAL TASKS:
Coordinates and oversees the gathering, recording, compiling and issuing of information pertaining to department payables,
receivables or general ledgers;
Supervises and advises subordinate personnel on difficult or unusual assessment, bookkeeping or account problems;
Analyzes financial information and prepares reports for state and federal agencies;
Oversees and/or maintains agency financial records;
Devises work plans to implement or accommodate new and changed clerical accounting methods;
Assists external auditors; assists in performing a variety of fiscal related assignments;
Provides technical assistance on accounts receivable or reimbursement procedures;
Performs specialized duties pertaining to accounts receivable systems;
Prepares adjusting journal entries and reconciliations;
Audits and reviews cash receipts;
Coordinates returned check process;
Manages and provides efficient and courteous service when processing citizen transactions;
Manages daily operations of taxpayer call center;
Assists citizens resolving account issues referred by staff;
Authorizes adjustments to tax bills;
Operates computer and other standard office equipment;
Inputs general ledger data in an on-line computer system;
Checks balances, prepares regular financial reports and statements and verifies financial data;
Balances, summarizes, and reports daily and periodic Countywide cashiering operations through cash sheets;
Reviews or calculates roll-back and deferred taxes related to roll-back and deferred tax programs;
Maintains records related to various assessment and tax programs;
Researches and assembles statistical, financial and accounting data;
Assists in compiling periodic revenue and expense analysis;
Provides technical information and assistance on financial matters;
Assists in formulating and implementing new financial systems;
Performs wire transfers of funds as required; prepares daily deposits of revenues for bank;
Processes and reconciles cash sheets for payments made by Discover Card;
Processes and reconciles uncollected checks (reverses payments and sets accounts back-up as unpaid);
Performs stop payments through on-line banking system;
Assists in the reconciliation of personal property and real estate payments made through the bank lock box;
Prepares cash sheet for tax payments that have been posted to the receivable systems;
Provides resolution for and reconciles un-posted payments;
Assists in the interviewing of applicants; provides employee orientation and job training;
Evaluates performance, recommends merit increases, promotions, and other personnel actions;
Reviews and approves payroll documents; supervises preparation of agency payroll;
Reviews time cards for accuracy and compliance with policies and procedures;
Researches payroll issues and interprets related policies and procedures;
Maintains and produces time and attendance reports;
Trains subordinate staff.

KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of modern office methods, practices and equipment; general knowledge of business accounting, bookkeeping principles, practices and computer operations; general knowledge of laws, ordinances and regulations governing the work; ability to plan, assign, review and evaluate work of subordinates; skill in the operation of computers and standard office equipment; skill in maintaining complex financial and statistical records and in accurately compiling related reports; ability to follow complex written and oral instructions; ability to establish and maintain effective working relationships with other County employees and the general public; ability to communicate effectively both orally and in writing; skill in the operation of standard office equipment.

Education and Experience

Any combination of education and experience equivalent to an Associates degree in accounting, finance, or business administration; and 3-5 years experience in the maintenance of financial or statistical records; and 1-2 years supervisory experience if position is supervisory.

Special Requirements

May be required to pass a criminal background check if work assignment involves cash accountability and/or financial responsibility (prior approval of the Human Resources Director is required).

Background Checks, which may include but are not limited to: Criminal History Check, Credit History Check, Education Verification Check, License Verification Check, and/or Fingerprinting may be required (Effective January 3, 2013) as posted in the job advertisement.

Department of Social Services Requirement:
According to Virginia Department of Social Services (effective January 1, 2014) and Virginia Department of Juvenile Justice Standards 6 VAC 35-140-260 (effective 2005), the following background checks may be conducted depending upon the nature of the position: reference check, local, state and national criminal record (fingerprinting), Child Protective Services record, DMV record, and credit history.