Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.
Indiana State Museum and Historic Sites
The mission of the Indiana State Museum and Historic Sites is to celebrate, explore and steward all that is authentically wondrous about Indiana. The ISMHS is a forward-thinking, unparalleled resource for learning about and appreciating Indiana and its role in the world. We discover, collect, preserve, interpret and present artifacts and exhibits that showcase the stories of Indiana's natural and cultural history, art and science.
Salary for this position may be commensurate with education and job experience.
The Executive Assistant for the President and CEO of the Indiana State Museum is a critical support role for the President, CEO and Leadership Team. This position is located in downtown Indianapolis, Indiana. The Executive Assistant responsibilites include, but are not limited to, program management, research and presentations preparation, travel logistics, event coordination, tactical organization of meetings, special events, and calendaring. This position works closely with the Chief Development Officer and Chief Marketing Officer, the senior Leadership Team, and the full organization as needed. This position reports to the CEO and represents assigned executives on confidential matters related to the agency.
A day in the life
Provides daily administrative support to the CEO and Leadership Team including calendar management;
Serves as the administrative liaison between ISMHS and the Governor’s office;
Proactively manages appointments and projects among the senior leadership team;
Aligns incoming requests with executive priorities to ensure top priorities are addressed first;
Manages organizational donor events
Serves as lead coordinator for staff meetings and other senior leadership-led events;
Maintains office equipment and ongoing supply inventory within designated budget;
Prepares various engaging and informative executive-level reports and presentations as needed;
Maintains agency contact databases;
Assists senior leadership team as needed in completing a variety of project work;
Issues communication on behalf of the CEO as needed;
What we're looking for
At least four (4) years’ experience in administrative support, business administration, office management, program support, public administration, or accredited college training in a related area. Previous experience supporting executives strongly preferred.
Outstanding written and verbal communication skills, grammar and proofreading abilities as well as excellent computer skills, including Word, PowerPoint, Outlook, Excel, Prezi, and other innovative applications or tools. Effective at communicating with all levels of the agency and public speaking and/or moderating large groups as needed;
Ability to create visually appealing and easy to read communications and graphics;
Strong time management and organizational skills required. Must be able to manage multiple projects concurrently and make decisions quickly.
Must exude professional image and have the ability to handle people and situations with tact, diplomacy, discretion, confidentiality and a sense of urgency.
Working knowledge of state government administrative structures;
Working knowledge of fundraising and donor relations;
Strong critical thinking and customer service skills required.
Board relations and administration including meeting logistics, preparing materials, communication and correspondence, data collection and organization.
Ability to handle stress and work comfortably in a fast-paced environment where priorities and direction may change frequently;
Outstanding interpersonal skills, ability to build relationships, establish credibility, and influence leaders at all levels.
Supervisory Responsibilities/Direct Reports:
This role does not provide direct supervision to direct reports.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Four (4) medical plan options (including RX coverage) and vision/dental coverages
Wellness program (offers eligibility into a discounted medical plan)
Health savings account (includes bi-weekly state contribution)
Deferred compensation account (similar to 401k plan) with employer match
Two (2) fully-funded pension plan options
Group life insurance
Employee assistance program that allows for covered behavioral health visits
Paid vacation, personal and sick time off
Competitive leave policies covering a variety of employee needs
12 company paid holidays, 14 on election years
Qualified employer for the Public Service Loan Forgiveness Program
New Parent Leave
Free downtown parking
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer