This position is located within the Louisiana Department of Health / Secretary's Office / East Baton Rouge Parish
This vacancy is being announced as a Classified position and may be filled as a Job appointment, Probationary or Promotional appointment.
Job appointments are temporary appointments that may last up to 48 months.
**Preference will be given to applicants with an Undergraduate degree and/or experience in government, political institutions, or a health-related field.**
Executive Assistant to the Director of Legislative & Government Relations (LGR) at the Department of Health in addition to providing support to the Director of Health Equity and Community Partnerships. LGR serves as the primary entry point for information, assistance, and problem resolution to all external parties including members of the state and federal legislatures, state and federal agencies, stakeholders and citizens. LGR manages all aspects of the legislative session including bill management, scheduling, position development, and fiscal impact analysis.
The position requires a high level of administrative and organizational skill in addition to being able to multi-task and handle sensitive information. Main duties consist of organizing and maintaining the appointment calendar for the LGR Director and preparing the staff of the LGR section for meetings with staff, legislators, stakeholders, and other parties. This position also offers the opportunity to grow and learn more about state government in regards to healthcare. Travel may be required to assist with meetings around the state in addition to travel within the Baton Rouge area. Additional tasks may include organizing, maintaining, and keeping updated files, reports, and legislative tracking for the LGR Director. Experience with computer programs (such as Microsoft outlook, excel, etc.), written communications skills, and organizational excellence are preferred.
Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
Applicants without current test scores can apply to take the test here.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
For further information about this vacancy contact:
- Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
Louisiana Department of Health
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
Four years of experience in which clerical work was a major duty.
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
Function of Work:
To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:
General from a classified/unclassified executive or high-ranking classified administrator.
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.
Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.
Examples of Work
Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.
Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.
Serves as executive support to department advisors and decision-makers, including administrators and boards/committees.
Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.
Interprets departmental policies and procedures for staff members and the general public.
Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.
Collects and compiles budgetary data for monitoring funds and staffing levels.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.