Maintains and updates weekly Zone Pricing, monthly allowance programs for various customers and buying programs. Maintains and reviews item, vendor and customer profiles for accuracy. Collects, audits and maintains item and vendor documents and certificate library. Completes bill back for various programs and other miscellaneous billbacks. Maintains monthly reporting for velocity reports, rebate programs, and special customer contracts. Prepares price lists and related transaction documentation and reporting. Reviews daily exception reports for quality, accuracy, and timeliness of sales and purchasing related transaction/data by performing the following duties.
ESSENTIAL FUNCTIONS AND BASIC DUTIES:
Assigns and creates new Customers. Maintains, audits and updates Customer master file and information.
Maintains and manages special pricing for assigned customers.
Maintains promotional programs for authorized customers including reviewing ongoing programs and matching existing ad and magazine allowances when applicable.
Prints and distributes authorized price lists weekly, bi-weekly, monthly accounts.
Prints and reviews exception report for possible allowance errors and non-matching purchase orders for allowance discrepancies.
Maintains bid contracts, bid set up, and special allowance programs.
Assigns and creates new Vendors and Broker. Maintains, audits and updates Vendor master file and information.
Validate new supplier legal documentation for adherence to current guidelines.
Validate new product certificates for product claims.
Maintains & audits library and log of legal documents from vendors to include Vendor Agreement, W-9’s, Guarantee Sale Agreement, Certification of Organic, Kosher, HACAP, etc. and “Certificate of Liability Insurance”.
Compiles report on vendors who are out of compliance with expired "certificate of liability insurance", and other certificates.
Maintains statistics on new vendor set-ups, changes and missing documentation.
Assists in vendor and broker set-up in Vendor Portal.
Communicate with vendor and/or broker for needed documentation or questions relating to the completion of new item set up or are out of compliance due to missing and/or expired certificates.
Assigns and creates new items. Maintains and updates item master file.
Ensures controls are in place for product returns and product replacement purchase orders.
Research and resolve cost discrepancies and product issues with inventory control, Buyer, and Category Director.
Completes allowances, price corrections, and credits.
Reviews and balances the bill of lading and IAR log weekly.
Process billbacks for Spoils, Samples and distressed product.
Manages vendor fees and processes vendor bill backs according to assigned deadlines including mailing and processing back-up.
Will assist and cross-train in Trade Show Coordinator responsibilities.
Performs other related duties as assigned.
High school diploma or GED required
College education preferred
Two to four years of related experience required
System Implementation preferred
10-key by touch
Knowledge of Microsoft Word and Outlook
Intermediate Microsoft Excel skills required. Must have experience with formatting, filtering, sorting, basic formulas, pivot tables and v-look-ups
Knowledge of accounting principles and procedures
Strong attention to detail
Excellent proofreading skills and command of the English Language
Solid writing skills
Outstanding communication abilities
Heavy data entry
Self-starter who is comfortable when involved in a wide scope of activities
Ability to organize and prioritize daily workload, and able to meet deadlines
Time management skills
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
Ability to deal with problems involving a few concrete variables in standardized situations
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
Ability to apply concepts of basic algebra and geometry
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence
Ability to speak effectively before groups of customers or employees of organization