Departmental Administrator / Chief of Staff

University at Buffalo - Buffalo, NY4.3

30+ days agoFull-time
The Department Administrator / Chief of Staff will serve as a strategic partner and advisor to the Chair and a leader of the department’s staff. He/she will assume day-to-day responsibility for key administrative projects and processes, tasks, and meetings as assigned by the Chair. Primary responsibilities will include, but not be limited to, the broad categories of financial management, staff supervision and support, communication and reporting. Additionally, the Department Administrator / Chief of Staff will be expected to contribute to departmental initiatives involving, for example, branding, communication, outreach, and management of data and information.

Financial Management Duties and Responsibilities include, but are not limited to:
  • You will manage budgeting of all departmental accounts and monitoring/managing funds and expenditures, serve as resource and provide guidance and assistance to the Chair, faculty, staff and students on the proper procedures and guidelines related to the use of budgeted funds from all sources.
  • You will coordinate budget matters for various departmental activities, invoicing for internal or external charges, and perform regular account reconciliations and reporting.
  • You will work closely with the Personnel Manager to provide support for HR/personnel actions and to foster the efficient and collegial operation of the departmental staff.
Staff Supervision Duties and Responsibilities include, but are not limited to:
  • You will serve as the supervisor of record for the Personnel Manager and Laboratory/Building Manager each who supervise classified (CSEA) and/or professional (UUP) staff.
  • You will serve as the liaison between administrative staff and the Chair.
  • You will review departmental administrative process to ensure adherence to University and College policies and procedures. Implement processes with an eye toward efficiency and best practices.
Communication and Reporting Responsibilities include, but are not limited to:
  • You will coordinate and provide necessary data and information for various reports.
  • You will communicate with the Chair about all pertinent activity with the Department on a regular (daily/weekly) basis.
  • You will respond to ad hoc or one-time reporting requests from other University offices, or discipline-specific sources.
Minimum Qualifications
Master’s Degree, preferably in a laboratory science and/or business-related field. Administrative and financial management experience and proficiency. Excellent oral, written and interpersonal skills required. Must be able to interact professionally and positively with a diverse constituency. Demonstrated computer skills with MS Office, especially Excel. Must be able to manage competing priorities and demonstrate a commitment to learning new skills as needed.

Preferred Qualifications
Experience in instructional laboratory supervision/administration. Experience with University at Buffalo systems (SIRI, CONCUR, eReq, etc.).

Physical Demands
Salary Range Competitive
FTE 1.00
Campus North Campus
Special Instructions to Applicants
Additional Information
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.