HR Data and Records Manager

Atlanta Public Schools - Atlanta, GA3.6

Full-time
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Position Title: HR Data and Records Manager

Job Number: 061419-1

Please apply for this position (Title and Job # listed above) via our Atlanta Public Schools Careers website:

https://www.atlantapublicschools.us/Careers@APS

POSITION SUMMARY

The HR Data and Records Manager manages and supports all functions related to Human Resources (HR) records administration for an organization of 7,000+ active employees. The incumbent will be responsible for maintaining paper and electronic records across diverse platforms and formats; managing projects and records integration activities; managing electronic records system operations; developing policies and processes; and managing a support team. This position encompasses a combination of daily records administration; long-term, large-scale project management; and personnel records management and data reporting. It also requires collaboration with Information Technology (IT) professionals to ensure that record-keeping and database systems operate effectively, and to identify and implement IT solutions for records storage and access.

ESSENTIAL DUTIES:

  • Responsible for management, inventory, maintenance and retention of personnel records of active employees, as well as, retention of personnel files of former employees
  • Coordinates all facets of the day-to-day services and operations of the Records Management team, ensuring compliance with all policies, procedures and regulations, and successful performance of duties according to established timelines and service level agreements
  • Manages Human Resources records retention program and all associated policy and process components, including privacy of employee information
  • Oversees and administers electronic records management solutions and related systems; manages vendor relationships and associated contracts; works with IT partners to manage systems and address any technical performance issues
  • Manages HR records compliance-related functions, such as employment verifications, internal and external audit responses, state and federal data collection mandates, legal requests and open records requests
  • Prepares accurate personnel information to be transmitted to Georgia Department of Education (GA DOE) via the Certified/Classified Personnel Information (CPI) data collection procedure; coordinates CPI submission process across divisions including all stakeholders
  • Instills a climate of continuous process improvement and customer focus; improves efficiency and effectiveness of administrative processes; updates internal process documents and workflows
  • Applies standards to verify accuracy of data entry into HR systems (e.g. use standard processes, procedures, quality control, workflow, checklists, and time frames)
  • Regularly audits data systems and personnel files, reviews dashboards and error reports and, based on quality control standards, troubleshoots and resolves errors to support the integrity of data and records
  • Uses report writing tools to create ad hoc reports for team members and generates standard reports already created
  • Participates in the development of user procedures, guidelines and documentation, and supports the HR Training & Communications Manager to train colleagues on new processes/functionality
  • Oversees the work and evaluates the performance of direct reports
  • Performs other related duties as assigned by administrator
  • Required to attend scheduled shift during regular/business hours as mandated

Requirements

MINIMUM REQUIREMENTS

EDUCATION:

Bachelor’s degree in human resources or related field required

CERTIFICATION/LICENSE:

Human Resources Certification (PHR, SPHR, SHRM-CP or SHRM-SCP) preferred

WORK EXPERIENCE:

  • 5 years of related data and/or records management experience, including supervisory experience, required
  • Experience with large-scale Human Resources Information Systems (HRIS), Enterprise Resource Planning (ERP), document management and Applicant Tracking systems (ATS) is required
  • Experience in K-12 education or public sector preferred

KNOWLEDGE, SKILLS & ABILITIES

  • Strong written and verbal communication, collaboration and customer service skills
  • Ability to exercise independent judgment to execute duties and responsibilities
  • Ability to troubleshoot problems, apply analytical skills and recommend viable solutions
  • Confidentiality and discretion regarding sensitive Human Resources data and information
  • Advanced spreadsheet skills to include pivot table, v-lookup and some linking skills, Microsoft Office Suite, Google suite collaboration and productivity apps for business
  • Strong understanding of core HR processes and data flows
  • Ability to perform detail-oriented work with a high level of accuracy and timeliness
  • Knowledge of human resources and legal requirements related to record retention
  • Ability to lead people, get results through others and inspire a team to reach new goals and to embrace change
  • Ability to independently manage projects from initiation to completion

Job Type: Full-time

Salary: $75,953.00 to $104,154.00 /year

Experience:

  • Records Management: 5 years (Required)
  • K-12 or public sector: 1 year (Preferred)
  • HRIS, ERP, document management and ATS: 1 year (Required)

Education:

  • Bachelor's (Required)

License:

  • Human Resources (PHR, SPHR, SHRM-CP or SHRM-SCP) (Preferred)