University of Washington - Seattle, WA4.1

Notes: This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. UW Medicine owns or operates Harborview Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, UW Medical Center, a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children’s University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children’s. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

UW Medicine has an outstanding opportunity for a full-time RECORDS ANALYST 1. Under the direct supervision of the Records Center Manager, the Records Analyst performs Records Center lifecycle activities, including tracking, circulating, and destroying UW Medicine records stored at the Records Center. The position ensures accurate data entry into database systems such Versatile Enterprise (VE), ORCA, and Request Tracker (RT). In addition, this position assists with the overdue notification process and auditing and scrubbing VE. This position performs special projects for the Records Center as assigned, such as inventory audits and records dispositions (destruction or preservation).

Assists the Pathology Specialist with circulation activities, including shelving, processing, pulling, refiling, delivering records, and tracking metrics
Performs data entry in the records management software application (VE) in an accurate and timely manner; utilizes VE scanners; reviews, edits, and runs reports; maintains necessary documentation regarding analysis and data entry decisions
Assists with records overdue notifications, including running reports, tracking activities and responses, and any related documentation
Assists the Database and Content Analyst with auditing VE entries, including reviewing and checking data entry, scrubbing, and analysis
Tracks information and metrics/statistics and reports to Records Center Manager
Performs Records Center lifecycle duties such as labeling, shelving, pulling, moving, delivering, and picking up medical records and other records from clients based at Northwest Hospital, UWMC, HMC, other UW Medicine entities and affiliated locations in an accurate and timely matter
Ensures and documents chain of custody
Protects and ensures confidentiality of PHI, and adheres to policies regarding confidentiality and security of records
Assists with disposition (destruction or preservation) of records that have met legal retention, confirms and tracks dispositions in an accurate and timely manner
Performs other duties or special projects as assigned

Bachelor's Degree AND one year of experience in records management work. Additional qualifying experience may be substituted, year-for-year, for required education. Formal records management training may be substituted for required experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

One year experience using records management software and other database applications
Experience with Microsoft Office Suite, including Excel and Outlook
Experience in driving and loading vans
Possession of a valid motor vehicle operator’s license
Ability to maintain confidentiality
Highly organized and methodical
Ability to meet deadlines and work under pressure in a high volume environment
Ability to work well in a team-oriented, collaborative environment
Ability to work well in a service-oriented environment
Ability to communicate and understand spoken and written English

Must be able to lift and transport boxes of up to 50 lbs. daily
Must be able to lift and move boxes up warehouse stair ladders daily
Must have a valid Washington State Driver’s License and must be able to drive a UW Fleet Van
The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or