Human Resources Coordinator

The Elizabeth Glaser Pediatric AIDS Foundation - Washington, DC (30+ days ago)


Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Job Description

TITLE: Human Resources Coordinator

LOCATION: Washington, DC

REPORTS TO: Vice President, Human Resources and Administration

CLASSIFICATION: Non-exempt, full-time

"Sometimes in life there is that moment when it's possible to make a change for the better. This is one of those moments."

  • Elizabeth Glaser
The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 16 countries and at over 7,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 2,600—nine of 10 who work in the field—the Foundation’s global mission is to implement prevention, care, and treatment; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide.

JOB SUMMARY

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is seeking a motivated and very detail oriented professional to provide administrative and project support to the Human Resources department. The successful candidate will have a strong interest in HR, superior administrative skills, a proactive work approach, as well as exceptional relationship building skills.

JOB RESPONSIBILITIES

Responsible for data input into ADP Workforce Now, the Foundation’s HRIS systems, for all U.S. employees, as well as working closely with six of our countries to audit and support their efforts around data integrity
Under direction of HR and Talent Acquisition Officer, provide assistance for recruitment, including job postings, scheduling candidate interviews, and conducting background and reference checks; attend local job fairs to network and engage with potential candidates while building the Foundation’s brand and visibility
Provide administrative support to the Vice President of Human Resources and Administration
Manage the global service award programs, coordinate the quarterly shipments to each country
Coordinate new hire onboarding and orientation process, including collecting new hire paperwork, scheduling meetings, and communicating with new hires, teammates, and Foundation managers
Coordinate employee separation process, including scheduling exit interviews and processing exit paperwork
Process tuition assistance reimbursements according to Foundation policy
Coordiante on-site language classes to support Learning and Development team
Update all US organizational charts and work closely with the appropriate HR partner in six of our country programs to ensure accurate information is posted on the country organizational charts
Work closely with HR team in all staff communications, including scheduling and coordinating logistics for monthly meetings, bi-monthly global HR calls, international HR conferences, and other related meetings or events
Serve as the HR liaison for HR/Administration departmental content on Crossroads (Foundation intranet)
Assist with domestic and international travel and logistics for meetings, trainings, and conferences
Create presentations, compile reports, and draft correspondence, as requested
Maintain employee personnel and benefit files, I9, and EEO documentation
Provide comprehensive support to the Global HR Team and colleagues throughout the Foundation to direct requests appropriately
Process all international assignee payments, invoices, expense reports as well as reconciling the HR credit card, monthly
Ensure compliance posters are ordered and properly displayed in the DC and LA offices on an annual basis, or as needed
Act as back up for Receptionist, as needed
Assist with other duties and special projects as assigned
REQUIRED QUALIFICATIONS

1-2 years of relevant experience
Bachelor’s degree required
Proficiency in Microsoft Office Platform; prior experience working with an HRIS system preferred
Excellent writing, editing, and proofreading skills with a strong attention to detail
Ability to multi-task and work in a fast-paced environment that is culturally diverse
Strong work ethic and willingness to take ownership for a wide range of responsibilities
COMPETENCIES

The Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results. The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level of Individual Contributor:

Problem solving

Uses critical thinking to identify and analyze problems

Weighs relevance and accuracy of information

Generates and evaluates alternative solutions and makes recommendations

Flexibility

Is open to change and new information

Rapidly adapts to new information, changing conditions, or unexpected obstacles

Resilience

Deals effectively with pressure

Remains optimistic and persistent, even under adversity

Recovers quickly from setbacks

Time/resource management

Effectively manages one’s time and resources to ensure that work is completed efficiently

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, EGPAF complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Foundation has facilities.