Provides advanced support to a group of individuals under limited supervision in a local and global context. Uses independent analysis of situations and judgment for determination of best course of action. Tasks include the following:
Managing calendars, including scheduling and arranging meetings & logistics
Coordinating travel arrangements for the team
Coordinating office moves
Assisting the Senior Assistants with projects and distribution
Arranging internal and/or external special event meetings and attending when administrative support is needed.
Preparing expense reports
Basic Administrative Support
Ad hoc requests and special projects
Collecting data to create/design presentations
Preparing and updating routine documents and creating general correspondence
Creating, maintaining and updating binders
Faxing & copying
Arranging for maintenance of office machines when needed
Receiving and referring visitors and telephone calls, answering routine questions. Clears visitors through security.
Ordering and maintaining office supplies
Preparing shipping requests
Experience in MS Office software, with advanced skills in Excel, Word and MS Outlook
Experience in SharePoint
Good organizational and planning skills
Minimum 5 years of secretarial/administrative experience supporting multiple individuals
Professional demeanor and able to take direction from various individuals.
Flexible "can do" attitude.
Enjoys working in a support role. Takes a team approach when needed
Strong interpersonal skills: Written and oral communication
Ability to preserve all confidential information.
Bachelor's Degree Preferred
Job Types: Full-time, Contract
This job will require you to pass a background check:
Full Time Opportunity: