Order Management - Entry Level

Insidesource - San Carlos, CA2.5


At InsideSource, we strive to make a difference in the world, do the best work, and have fun while doing it. If that sounds like your kind of company, keep reading. As a Fast 100 Private Growing Company in the Bay Area, InsideSource is changing the game when it comes to design in the workplace. People are the heart of InsideSource’s success. Attracting the right talent is critical to making this company successful.


The Procurement Specialist is responsible for actively following up on all orders placed with manufacturers to ensure accurate acknowledgments and prompt order shipment information. Perform on-going effective and courteous communication on behalf of InsideSource with our vendors and internal team.

Essential Duties and Responsibilities Including but not limited to:

  • Review and edit orders if necessary for errors, discrepancies or omission of information
  • Monitor order status (Shipping, Booking, and Confirmation)
  • Communicate with Account Coordinator and/or Sales regarding corrections and clarifications requiring their input
  • Cancel orders or lines on orders as necessary
  • Provide Receiving PO numbers for all incoming orders without PO numbers on packing slips to the warehouse team
  • Serve as a troubleshooting resource for both Account Coordination and Sales
  • Work with Finance team to submit weekly check request and credit card requests as needed

Departmental Responsibilities

  • Responsible for verification of all orders; ensuring orders are received and shipping on time
  • Ensure status on all open orders is monitored on a regular basis via the business system dashboard
  • Confirm all acknowledgments daily

Skills/Knowledge Required

  • Must be detail oriented
  • Strong and effective verbal and written skills
  • Ability to prioritize workload and work under pressure
  • Comfort level with computers and technology
  • Basic math skills
  • Strong organizational and administrative skills
  • Ability to work well with cross-functional teams
  • Comfort level establishing processes and developing standards
  • Requires a strong work ethic, with an emphasis on teamwork and positive attitude
  • Ability to multi-task and drive results in a fast-paced environment
  • Ability to see the big picture and integrate into day-to-day tasks and activities
  • Understanding the complexities and sophistication required to thrive in the dealer environment.

Experience/Education Required

  • High School Diploma (required)
  • Experience with Microsoft product suite (Excel, Word, and Outlook)
  • Contract furniture industry experience (preferred)
  • Product Vendor knowledge and/or purchasing background (preferred)

What We Offer

  • A highly competitive compensation plan
  • Innovative, high growth and collaborative culture. We believe in culture.
  • Fun, flexible and casual work environment with amazing people
  • Great snacks and lunches on Fridays
  • Vacation and paid holidays
  • Great Benefits including Medical, dental, vision, Health Savings Account, 401K with and Life and Disability coverage
  • Commuter assistance
  • Gym membership assistance
  • Pet-Friendly
  • Awesome Team Events (scavenger hunts, golf tournaments, picnic, holiday party, etc.)
  • This position is located in our San Carlos and San Francisco office

Job Type: Temporary

Work authorization:

  • United States (Required)