Onsite Coordinator

University of Minnesota - Minneapolis-Saint Paul, MN (30+ days ago)4.2


High School Diploma/GED and four years related experience that includes event/project management. Education/courses in a related field may substitute for some experience.
Highly professional.
Ability to work evenings, weekends, and at off-site locations as requested.
Strong written and verbal communication skills with knowledge of grammar, spelling and punctuation.
Demonstrate technical skills.
Demonstrate attention to detail.
Experience using MS Office.

Strong attention to detail.
Solid understanding of Google applications and MS Office, including Word, Excel, and PowerPoint.
Experience using online course registration and/or course management systems, such as University of Minnesota LMS (Canvas), Qualtrics, and Destiny One Registration System.
Ability to multi-task priorities, be highly productive, meet deadlines, and work well under pressure.
Strong organizational, communication and interpersonal skills.
Comfortable and confident communicating with executives and senior leaders (verbal and written).

About the Job


The Onsite Coordinator reports to the Associate Director of Design and Development. The Onsite Coordinator works closely with the Program Project Managers to help coordinate the delivery of custom and open enrollment programs for Executive Education. This position provides administrative support, general clerical support, materials management support as well as general program support. The position also works on special Executive Education projects as needed. The position may also provide program on-site assistance as needed.

Administrative Program Support (70%)
Serve as the virtual/digital program producer
Setting up virtual meetings, webinars
Assist with course design support using technology
Live session support, breakout room facilitation, chat review and summary, detailed virtual classroom tool instructions for learners
Technical support during session
Assist with content curation
Assist with video editing
Create and update program schedules, faculty biographies/program overviews, and program planning sheets for open enrollment programs; create learning teams, photo release rosters and permissions rosters for each program, update Flatbridge/Destiny One and roster with changes once attendance is taken
Proof notebooks and advance (prework) materials for custom client and open enrollment programs with a quick turnaround
Assist with branding/formatting PPT slides and materials
Order simulation materials, special materials for instructors (surveys, questionnaires, etc.)
Manage program material copyright permission
Print notebook draft and create notebook “skeleton” across short courses and corporate services as needed
Coordinate technology and audiovisual and/or simulation needs: reserve Audio/Visual needs with OIT
Assemble materials and or upload to Canvas
Support program management team and cover duties for team members in their absences
Assist with pulling program evaluation reports, as needed
Update Executive Education Excel calendar (including faculty and onsite managers), Google calendars, and program list Excel spreadsheet
Assist in delivery by greeting participants at the Executive Education reception area
Administrative/Operational Support (20%)
Assist with setting up materials for program delivery: program notebooks, registration table supplies, and equipment as needed.
Work with other Carlson Executive Education staff and greet program participants upon arrival.
Assist as Executive Center’s receptionist during program delivery
Assist with classroom program set-up and pre-arrival check of function space and various set-up tasks.
Special Projects (10 %)
Conduct data collection for a variety of special projects; prepare reports when needed
Assist with scheduling faculty and facilities for new and recurring programs.
Assist with other projects as needed
Salary Range: $17.86 - $19.34
** The employer reserves the right to change or assign other duties to this position **

About the Department

Located at the heart of one of the nation’s most powerful business communities, Carlson School of Management Executive Education delivers world-class educational and experiential learning courses to transform outcomes for senior managers, top leadership and their companies.
Executive Education delivers both high-quality open enrollment courses, available to individuals and corporate attendees, as well as programs that are customized to suit corporate needs. We pride ourselves on our partnerships, and on delivering the highest level of client service. Executive Education contributes not only financially to the Carlson School, but is at the forefront of maintaining and enhancing the School’s strong brand and reputation within the broader corporate and alumni community.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Activities" page and uploading documents there.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).


The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Background Check Information

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.