Admin Asst

Jacobs - Bay Saint Louis, MS3.9

Jacobs Global Field Services is a premier provider of construction, maintenance and capital project solutions. With an ever expanding workforce of both direct hire craft and professional staff, Jacobs Global Field Services provides support to clients in petrochemical, chemical, pharmaceutical, consumer products, pulp and paper, automotive, mining and metals business lines across multiple markets.

Position Summary

Responsible for planning, preparing, scheduling, filing, and other requests from field projects, clients, or other-in house departments and other branch offices.

Responsible for the day to day operation of office management; supervise personnel for the benefits department and secretarial staff; coordination of clerical support staff and executive secretary offices
Training and evaluation of secretarial staff; coordinate relocation of field staff to remote site locations
Management of staff timesheets, per diem, expense reports, utilities, telephones and billings for housing accommodations; coordinate and administer the travel program for all Jacobs Field Services N.A.? management and employees; monitor and issue cost savings reports for corporate review
Organize contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; oversee accounts payable and receivable; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications
Handle conferences, meeting air travel and accommodations for domestic travel
Additional responsibilities not listed may be required

Entry Level
Excellent oral and written communication skills
Advanced MS Office skills (Word, Excel, PowerPoint) preferred
Clerical experience including SAP, appraisals, and procedure reports

At Jacobs, we help prepare people for new opportunities and challenges. With positions at every level, openings in multiple disciplines, expertise in a range of markets and offices around the globe, we create an environment where you can learn, grow, and thrive. From our competitive benefits program to our Health and Safety initiative of Beyond Zero workplace injuries, we believe that you?ll find a flourishing career here at Jacobs.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. Jacobs is a background screening, drug-free workplace.
Primary Location: United States-Mississippi-Bay Saint Louis
Job Posting: Mar 28, 2019, 3:43:43 PM