Tour of Duty: 8:00 a.m. - 4:30 p.m
Position Description Title/PD#: Supervisory Proc. Analyst / PD# 44240-0
Compressed/Flexible Schedules: Not Eligible
Telework: Eligible - Ad Hoc.
Virtual Position: Not Eligible
This recruitment is for onepositions with the Office of Procurement, Acquisition, and Logistics-Technology Acquisition Center located at 23 Christopher Way, Eatontown, NJ 07724.
Supervisory Proc. Analyst-PD# 44240-0
Incumbent: applying expert knowledge of contracting regulations, methodologies, best practices, acquisition cost methodologies, controls, planning & control systems; conducting briefings to senior management, senior contractor employees, members of the public on contract & procurement issues; responding to congressional liaison requests; plans, directs & coordinates work of staff employees including the analysis, interpretation, & application of administrative policies & Federal Acquisition Regulations (FAR), Inspector General (OIG), Government Accountability Office (GAO), congressional inquiries, inspections & investigations; provides staff with technical supervision & guidance; plans & assigns work to be accomplished by subordinates, gives advice, counsel, & instruction on work & administrative matters; resolves staff complaints, refers serious unresolved complaints to the Director, Operations Service; effects minor disciplinary action; evaluates work performance, professional development & training needs of subordinates; establishes performance standards; applies knowledge of Federal contracting & procurement laws & policies including techniques of contracting & procurement operations including the planning for & review of contract files to ensure compliance with existing statutes, regulations, operating procedures, & stated policies; appraises operational effectiveness through ongoing, monthly, procurement management & staff studies & makes recommendations for improvement; investigates & prepares replies to audit complaints to report findings & address deficiencies while ensuring appropriate corrective action is taken; serves as a subject matter expert in evaluating, & providing guidance concerning contracting procedures & strategies to a broad spectrum of acquisition challenges; conducts reviews & oversight to ensure that the Center's contracting actions are properly executed by duly appointed contracting officers acting within the limits of their authority in compliance with statute, executive orders, Federal & VA acquisition regulations & policies; makes expert recommendations on actions to be taken on solicitations & contract actions involving award approval, disposition of protests, correction of mistakes, disputes, defaults, terminations, price reasonableness, wage determinations, labor violations, matters relating to the equal opportunity program, failures to comply with contracting regulatory requirements, requests for relief under PL 85-804, informal/unauthorized commitments, & congressional inquiries; develops, plans & leads a team to execute a systematic & comprehensive Contracting & Procurement Management Review process ensuring that Contracting Services sufficiently document contract files appropriately; ensures that acquisition strategies & subcontracting plans comply with socioeconomic program & regulatory guidelines; research, develop, & issue policy or guidance to ensure that cost & price procedures are in compliance with statute & regulation & that all contract administration actions comply with cost accounting standards; ensures that Contract Services execute immediate remedial action on all contract actions that are found to be non-compliant with statute, regulation or policy; serves as the Center's Small & Disadvantaged Business Utilization expert providing advice to contracting offices & management pertaining to recommendations & strategies on conforming to the VA's Small Business program; plans; implements, & develops corrective action for problems with Small & Disadvantaged Business requirements; works closely with the Center's Competition Manager to increase small business set-asides & assist in making determinations regarding unrestricted versus Small Business set-aside competition; adapts all applicable programs to meet the effects of changing commercial, economic, & federal conditions; meets with representatives of industry to explain & describe items commonly purchased or planned purchases; identifies small business & small disadvantaged firms capable of supporting contracting actions; initiates an outreach program to small businesses capable of participating in procurements designed to meet current & future requirements; advises contractors on contracting with the federal government; advises firms on Small Business requirements certification; encourages prime contractors to subcontract with all types of small businesses & evaluates prime contractor's small business subcontracting plans; establishes & maintains continuing liaison with industry through counseling at Advanced Planning Briefing to Industry, Industry Visits to the TAC through the fiscal year, & other specialized clientele programs that may be emphasized by executive orders or higher headquarters.
Occasional travel - You may be expected to travel for this position.
Job family (Series)
Conditions of Employment
You must be a U.S. citizen to apply for this job
Subject to a background/suitability investigation
May serve a probationary period
Selective Service Registration is required for males born after 12/31/1959
Position requires filing a Financial Disclosure report
PHYSICAL REQUIREMENTS: Work is generally sedentary with no special physical demands.
To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement.
Federal employees must include Series, Grade, Step, Starting and Ending dates of employment on resume
Basic Requirements for GS-13 and Above
A. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position
B. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
C. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D.
D. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.
NOTE: The Defense Acquisition University (DAU) does not grant Academic degrees; therefore courses completed at the DAU are not creditable towards meeting the 24 semester hour requirement, in the fields identified above, unless the coursework has been evaluated by an accredited institution recognized by the U.S. Department of Education, and appears on a college or university transcript
Time-in-grade: Applicants who are current Federal employees or who have held a GS grade anytime in the past 52 weeks must also meet time-in-grade requirements. Example for a GS-14 position you must have served 52 weeks at the GS-13 level.
Specialized Experience (GS-14):
Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-13) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Leadership or supervisory experience, having planned and scheduled work for subordinates, evaluated work performance of subordinates, provided advice, counsel, and instruction on work, and administrative matters resolving staff complaints; expert experience in supporting the operation and oversight of processes for the procurement of complex IT goods & services; reviewing contracts for compliance with regulation, policy, procedures & best practices; management of Small Business Programs & Small & Disadvantaged Business requirements; developing expert strategies for procurement & program staff to comply with current acquisition regulations, guidelines, small business goals & objectives; formulating & implementing complex acquisition strategies & methodologies for acquisitions that are large dollar, multi-year, technically complex, & national in scope; overseeing and directing the full range of acquisition compliance & small business objectives involving manpower management & contract compliance; oversees the development of technical data, estimates, statistics, suggestions, & other information pertinent to procurement; coordinate with contracting management to plan, schedule, & carry out major projects concerned with analysis and evaluation of contracts and assigned programs; focal point for audits from Inspector General, GAO, and Congressional inquiries; coordinating with staff and management on execution, & conducting all phases of the work until completion including interpreting regulations & applying new methods to work processes; contact with high-ranking officials & senior leaders regarding the procurement of goods & services; acting as an adviser providing detailed guidance to resolve extremely complex procurement challenges; conducting meetings, conferences, briefings, and presentations.
Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/classifying-general-schedule-positions/.
APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following websites: www.ed.gov/admins/finaid/accred/index.html and http://ope.ed.gov/accreditation/.
Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualified for this vacancy. Information about CTAP and ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/rif/employee_guides/career_transition.asp
Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online view the following link for information regarding an Alternate Application.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be rated on the following competencies based on your application for this position:
Competency 1 - Compliance/Policy
Competency 2 - Leadership/Management
Competency 3 - Customer Service
Competency 4 - Communication (Written/Oral)
If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to: responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Background checks and security clearance
Drug test required
Position sensitivity and risk
Trust determination process
To apply for this position, you must provide a complete Application Package which includes:
The following documents are required:
Your Résumé (Must include series, grade, step, starting and ending dates of employment, month and year, and hours worked per week, and salary information).
If you are a current or former Federal employee, you must submit a copy of your last or most recent signed Notification of Personnel Action (SF50) showing your position, title, series, grade and eligibility. Applicants who fail to submit this form will be rated INELIGIBLE (SF-50 must be in PDF format; text format will not be accepted). Note: Your SF-50 must reflect the grade and step information equivalent to or greater than the grade lower than the position you are applying to. This may not always be your most recent SF-50. You may need to submit more than one SF-50.
To receive consideration as a Veteran you must provide legible copies of your DD-214, member 4 copy or another copy that shows all dates of service as well as character of service (honorable, general, etc.) or a statement of service signed by the commander or you will be deemed INELIGIBLE. Note: More than one DD-214 may be needed to show all dates of service.
Performance Appraisal - This document is optional for all applicant
Military Spouses must submit: Marriage Certificate. Copy of the sponsor's permanent change of station orders showing you as an authorized dependent or when the veteran is unemployed and is rated by appropriate military or Department of Veterans Affairs authorities to be 100 percent disabled and/or unemployable. Statement that spouse preference is requested for this vacancy and has not previously been used to obtain a position in the commuting area.
Copy of unofficial transcripts. Must show name of college to determine accreditation. If qualifying based on degree, or for positions requiring a degree, the transcript must show date the degree was conferred. If selected, you must provide official transcripts. NOTE: Transcripts should state degree conferred, and have a date.
Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online. Applying online will allow you to review and track the status of your application
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.