Arts Administration Intern

The Art Center Highland Park - Highland Park, IL (30+ days ago)


The Organization:

The Art Center – Highland Park (TAC) is a non-profit arts organization dedicated to education in the contemporary arts through classes, outreach programs, gallery exhibitions and arts related events. TAC is a community- based organization whose goal is to ensure access to the arts for all ages and cultural interests. The Art Center Highland Park is an Illinois 501(c)3 not for profit organization.

The Position:

The Arts Administration Intern will gain experience in all aspects of the daily functioning of a small, non-profit arts organization. Beyond standard office/ bookkeping operations and procedures, the intern will also assist the curator in coordinating exhibitions, the Education Director in managing the school, the Development team with preparing grant materials, and the Marketing Manager with fine tuning social media campaigns. This is an excellent opportunity for a talented college student or recent grad to build and develop skills essential to working in a museum or gallery. The intern will also represent TAC to the public by assisting members and students with registration both in person and over the phone, and act as a liaison between faculty, staff and the board. One of the greatest benefits of working for a small organization, is the fvalue we place in each individual employee's personal strengths and interests. We are flexible and will work with you to develop your role to showcase your talents and help you grow as a professional.

Primary Areas of Responsibility:

Administrative:

Answer the phone, handle email inquiries and welcome guests to TAC and ensure they are helped or introduced to the correct person. In addition to providing customer service to the public they will be responsible for managing the internal communication between the staff.

Create and maintain all organizational forms, including scholarship applications and any class registration correspondence emails.

Classes:

Process all payments for classes, which includes mailed, online and phoned-in payments. Maintain all class rosters and support data and record keeping.

Development:

Assist the development efforts for TAC, which includes accepting donations, assist with donor correspondence and tax receipts. Work with development staff prior too and during all fundraising events.

Other duties and responsibilities:

Manage the TAC store, which will include sales, acquisition of new items to sell, maintain inventory and process payments. Support the bookkeeper and the curator where needed. Purchase and maintain an inventory of all office supplies.

Curate TAC Micro Galleries, which are exhibitions of faculty work hosted by local businesses in Highland Park.

Employment Type:

Ideally the intern will work between 10-16 hours per week to be dispersed according to their schedule. We cannot offer hourly pay at this time, though there is potential for growth into part time paid employment in the future. We encourage you to seek FAFSA pay or credit from your college or university, and will be happy to provide you with any written materials you may need to do so. We also offer you a free TAC class per each season that you work for us!

Skills & Qualifications:

Previous experience in a customer service position or office administrative position (preffered)

Excellent interpersonal and communications skills

Excellent written and verbal communication skills

Strong organizational skills

Comfortable using social media

Proficient in Microsoft Office

Arts background / interest in art and art education (preferred)

Creative, solution oriented team player

To Apply:

Please send your resume and a cover letter with "Arts Admin Intern_First Name_Last Name" in the subject line. We want to get to know you in your cover letter, so feel free to include an anecdote about why art or arts education is important to you, or alternately, why you believe art is essential to American society.

Job Types: Part-time, Internship

Experience:

  • Administrative Support / Customer Service: 1 year