Administrative Aide I

City of San Diego - San Diego, CA (30+ days ago)4.0


Administrative Aide I positions assist in the preparation and development of budgets; monitor budget expenditures; monitor grant programs; conduct administrative studies; act as liaison with other government agencies and City departments; prepare charts, displays, correspondence, and reports; and perform other duties as assigned.

MINIMUM REQUIREMENTS:

You must meet the following requirements on the date you apply, unless otherwise indicated.

EDUCATION/EXPERIENCE: You must meet ONE of the following options:
  • Successful completion of 60 semester/90 quarter college-level units.
  • Two years of full-time clerical experience in a SUPERVISORY capacity which MUST include responsibility for the full range of supervisory duties including scheduling assigned functions and ensuring that work is performed correctly; reviewing/approving time cards; interviewing, selecting, and/or recommending qualified personnel for subordinate positions; providing orientation and on-the-job training to ensure that responsibilities are understood by subordinates; monitoring and evaluating the performance of employees through evaluations which you have written, signed and administered; recommending/administering personnel actions for employee recognition, counseling, and/or discipline.
  • One year of full-time subprofessional experience performing administrative, budgetary, personnel, or related work or studies such as: Analyzing budget status reports and expenditures to ensure that revenues and expenditures are charged correctly, and that budgetary allocations are not overspent; assisting in the preparation of budgetary materials by analyzing budget status reports and expenditures, and reviewing line item details; reviewing job applications for compliance with employment standards; researching position duties and recommending appropriate job classifications; developing, administering, or coordinating testing processes; conducting research studies and making recommendations for action in written reports where judgment and interpretation of policy are required.
  • A combination of the education and experience as specified above. NOTES:
    • Clerical experience (i.e., typing, filing, providing information to the public, general bookkeeping, word processing, payroll, data entry, typing or assembling budget documents) is NOT qualifying.
    • City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours. OCA experience without the required documentation will NOT be considered.
    LICENSE: A valid California Class C Driver License may be required at the time of hire.

    REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION):
    • Proof of degree/transcripts, if utilized to meet the minimum requirements.
    • For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements.
    Required documents should be attached electronically to your application. If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the position for which you are applying.

    SCREENING PROCESS:

    Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system. If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met. Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days). For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview.

    SUPPLEMENTAL INFORMATION:

    PRE-EMPLOYMENT REQUIREMENTS: Employment offers are conditional pending the results of all screening processes that are applicable to this job, which may include but are not limited to the following: Confirmation of citizenship/legal right to work in the United States; completion of a pre-employment medical review/exam (which may include drug/alcohol testing); reference checks; and a fingerprint check. The fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report. Certain positions may require additional screening processes which may include a polygraph examination and/or background investigation. All of these processes must be successfully completed before employment begins. A positive test for alcohol, illegal drugs, including marijuana, or inadequately explained prescription drugs, misrepresentation, falsification, or omission of pertinent facts in any step of the screening/selection process may be cause for disqualification and/or termination of employment. Nothing in this job posting constitutes an expressed or implied contract for employment with the City of San Diego. Applicants must notify the Personnel Department of any changes in their name, address (home, email), or phone number or they may miss employment opportunities.
    Rev. 3 – June 15, 2018 (New Recruitment Date)