Office Manager in San Diego, CA (Bay Park)

Rescue Agency - San Diego, CA (30+ days ago)


Please apply directly through our company's website: http://rescueagency.com/careers/

The Company

Rescue provides behavior change marketing services (or "social marketing") to government, non-profit and corporate organizations. Rescue's current work focuses on tobacco, obesity, violence and alcohol prevention; the promotion of exercise, fresh foods and after school programs; and other products and services that promote healthy living. Most of Rescue's behavior change campaigns focus on teens (13 - 17) and young adults (18 - 26), resulting in unrivaled experience in adolescent behavior change campaigns.

Rescue is a full-service agency, providing research, strategy, creative, production, web, traditional media, social media, policy change, youth engagement and experiential marketing services to clients in over a dozen states and provinces, as well as to federal government agencies.

We believe that marketing can do more than sell goods, it can create good.

The Job

The Office Manager reports to the Sr. Director of Human Reaources, and is responsible for the direct operation and maintenance of Rescue’s headquarters office, providing additional support to 5 other offices nationwide.

The job of the Office Manager entails activities pertaining to, but not limited to:

Office Management:

  • Oversee all aspects of general office management for headquarter location and assist remote office onsite office leads nationwide;
  • Manage construction, utilities, security, waste, janitorial services, and other facilities-related services for headquarter location;
  • Ensure uninterrupted services and coordinate with Accounts Payable to pay bills;
  • Secure facilities maintenance as needed and coordinate with contractors and vendors;
  • Coordinate shipping of packages/parcels with UPS, FedEx and USPS;
  • Perform general clerical duties to include mail distribution, supply orders and maintenance;
  • Ensure all office lease and parking, facilities, and IT needs are handled appropriately with responsible parties;
  • Develop and manage internal office budgets for all operational expenses;
  • Assist in planning in-office or off-site activities like parties, reoccurring company events and conferences.

Office Administration Duties:

  • Management of vendor independent contractor agreements;
  • Following up with employees on cash advances;
  • Following up with employees on expense reports;
  • Executive administrative duties as required;
  • Other duties as required.

Required Qualifications:

  • Bachelor’s Degree + 2 years experience, or 7 years relevant experience, or Master’s Degree;
  • Experience in an executive administrative assistant capacity in an office environment;
  • In-depth knowledge of rules and regulations surrounding property management and understanding of the industry;
  • Proven ability to work professionally with senior executives and clients, think and work independently, be proactive, handle confidential information and work effectively and efficiently;
  • Exceptional knowledge of Excel, PowerPoint, Keynote, and Word;
  • Entry level accounting experience;
  • Superior writing and editing ability;
  • Must be highly organized with excellent time management skills working in a fast-paced environment;
  • Strong communication and interpersonal skills.

Preferred Qualifications:

  • Previous experience as a Property Manager;
  • Basic accounting experience;
  • Non-tobacco-use is highly preferred because we only have tobacco-free environments and also to be consistent with our tobacco prevention campaign goals.

Location: San Diego, CA

Status: Full-time Position

Benefits: Learn more about the benefits of working at Rescue here: http://rescueagency.com/careers/

Travel: Once per quarter or less

If you’re ready to join our team of mission driven talent challenging the status quo, we’d love to meet you! Check out our Careers page at rescueagency.com/careers for more information about what it’s like to work at Rescue, and the benefits that we offer to our team members.

The Fine Print

Environment:

All business-related environments are tobacco-free. Must have valid driver's license, reliable transportation, and computer and Internet access. Must be available to work non-traditional hours such as late nights and weekends.

Physical Requirements:

Able to remain in a sitting position for prolonged periods of time and stoop, bend, reach, climb stairs, and move freely throughout the building for the performance of duties. Able to read from a computer or laptop monitor for several hours at a time including fonts of various sizes from a variety of sources. Able to travel nationwide as needed to meet with clients, coworkers, or attend meetings and seminars. Must be able to move boxed work documents (surveys & materials), up to 40 pounds, in and out of office for travel by car and by air.

The Application

All applications must be submitted through Rescue’s online careers system at www.rescueagency.com/careers (unless you qualify to request a reasonable accommodation, as detailed at RescueAgency.com/careers). We do not accept applications via email, mail, fax or in-person delivery.

Rescue | The Behavior Change Agency is an EEO/Minority/Female/Disability/Protected Veteran Employer

Job Type: Full-time

Salary: $40,000.00 to $56,000.00 /year