Full Job Description
Exciting. High-energy. Rewarding.
Outreach is seeking a qualified candidate for the position FT Executive Administrative Assistant to the President/CEO. The Executive Administrative is a member of the administrative and leadership team and is responsible for providing a broad range of professional coordination and project management for the President/CEO and the Executive Team on-site at the Administrative Office located in Richmond Hill, Queens.
What You Will Do:
Assist President/CEO, as requested, in organization and implementation of varied and evolving program initiatives, e.g. agency planning and growth; stakeholder, marketing and external relations; Best Companies program; regulatory agency, coalition and provider coalition/collaboration relations; etc.;
Serve as a liaison to Board members, funding sources, government officials, and other key stakeholders, assuring effective, fluid, ongoing communication on behalf of the President/CEO.
As member of the administrative team, participate in initiatives aimed at advancing the agency’s mission, philosophy and vision.
Contribute content and edit official agency publications including, but not limited to, position papers, agency annual report, newsletters, website and social media platforms, etc. Assist in writing, editing, and completion of grant proposals and related materials (letters of support, memorandums of agreement, summaries, policy statements, etc.). Research agency related materials and external sources for presentations, reports and speeches for the President/CEO, as requested.
Participate in the design, writing and editing of public relations and marketing materials including brochures, press releases, editorials, flyers, program announcements, etc. Maintain effective liaison with agency public relations consultant and marketing personnel.
Initiate diverse and complex communications on behalf of the President/CEO (correspondence, e-mails, reports, speeches, surveys, etc.), pursuing items requiring attention, bringing issues of importance/urgency to attention, and taking responsibility for follow-through, as requested.
Coordinate planning, scheduling and logistics of meetings led by the President/CEO, including development of agendas, minutes, information and materials preparation, conference calls, etc. Coordinate Board meetings, including notification, follow-up calls, preparation of board resource packets, maintenance of Board minutes and resolutions.
Assist President/CEO in development and submission of regulatory agency certification applications, and organization of required documents and supporting materials.
Complex calendar monitoring for the President/CEO, including facilitating registration and travel arrangements for conferences and professional meetings, as appropriate.
When applicable, responsible for participation in special projects.
Who You Are:
Results-oriented, creative, experienced administrator with strong organizational, communication and interpersonal skills.
Professional experience in non-profit, behavioral health or similar sector is essential, as are analytical, leadership and excellent oral and written communication skills; ability to multitask; facility in establishing and maintaining effective working relationships with colleagues, Board Members and other stakeholders; ability to work independently and cooperatively as part of a mission-driven team; high level of maturity, professionalism, confidentiality and judgment.
Bachelor’s degree, Masters preferable.
Excellent writing, communication, and organizational skills.
Ability to work independently.
Strong knowledge of the behavioral healthcare/addiction treatment field preferred.
Must be able to work the required on-site schedule of Monday through Friday, 9 AM to 5 PM.
At Outreach, we enjoy a strong work-life balance, excellent benefits, and ongoing professional training. Our enthusiastic employees love what they do and the positive impact they make every day.
Our employees are the reason Outreach ranks among the most respected health and human services providers in New York City and Long Island. In fact, we have been named one of the “Best Companies to Work for in New York” a total of nine times since 2010.
Communities throughout Queens, Brooklyn and Long Island turn to Outreach for a vast array of treatment and training needs. We customize our services to increase our access to a wide range of individuals and groups including Families, Justice System, Aspiring Professionals, EAPs/MAPs and Community Members. Outreach’s treatment services are licensed by the New York State Office of Alcoholism and Substance Abuse Services (OASAS) and employ best practices in line with the Substance Abuse and Mental Health Services’ (SAMHSA) indicators of quality treatment.
An EEO employer, we enjoy exceptional workforce retention – many of our employees have been with Outreach for 10 years or more, some starting as part-timers and now working in full-time senior management.
Adding to our outstanding benefits, some members of Outreach’s clinical and professional staff may be eligible for student loan forgiveness and repayment plans for persons working in public service, education, and health care, including the federal Public Service Loan Forgiveness (PSLF) Program, Income-Driven Repayment (IDR) Plan, or the New York State Licensed Social Worker Loan Forgiveness (LSWLF) Program. Outreach’s NYC outpatient programs are also approved for the National Health Service Corps (NHSC) Substance Use Disorder Loan Repayment program, for eligible clinicians.