Secretary - Building Division

City of Casa Grande - Casa Grande, AZ4.1

Under general supervision, performs a wide variety of secretarial work and public contact for an assigned Department; employee may apply some independent judgment based on knowledge gained through experience in the performance of responsible duties.

Essential Duties and Responsibilities:
  • Composes correspondence in accordance with standard policies; answers the telephone, interviews and screens callers; responds to inquiries and explains policies and procedures; arranges appointments; maintains office files.
  • Reviews and checks documents, records and related forms for accuracy, completeness and conformance to applicable rules and regulations; processes documents and applications.
  • Coordinates and maintains department travel and payroll; assists with purchasing, personnel, records, shipping, and other administrative and clerical activities.
  • Prepares, types, and proofreads correspondence, technical documents, forms, records, and reports as assigned.
  • Collects and compiles statistical and financial data and other information for inclusion into special and periodic reports.
  • Acts as secretary to City boards or commissions, recording and transcribing the proceedings of the meetings.
  • Enters data into computer systems; processes transactions, compiles documentation, and generates reports.
  • Responds to requests for information within scope of authority.
  • Performs other duties as assigned or required

Minimum Requirements:

High School diploma or GED equivalent, and two (2) year’s clerical and computer experience.

Necessary Knowledge, Skills and Abilities:

Knowledge of:
  • City policies and procedures
  • Administrative regulations, policies and procedures
  • The principles of record keeping and records management
Skill in:
  • Reading, understanding and applying Department policies and procedures
  • Data entry and mathematical calculations
Ability to:
  • Operate a personal computer utilizing a variety of business software
  • Effectively communicate, both orally and in writing

Supplemental Information:

The City does not hire at the top of the range. Candidate may start above the beginning of the range depending on qualifications.