Secretary - Building Division

City of Casa Grande - Casa Grande, AZ4.4

30+ days ago
Under general supervision, performs a wide variety of secretarial work and public contact for an assigned Department; employee may apply some independent judgment based on knowledge gained through experience in the performance of responsible duties.

Essential Duties and Responsibilities:
Composes correspondence in accordance with standard policies; answers the telephone, interviews and screens callers; responds to inquiries and explains policies and procedures; arranges appointments; maintains office files.
Reviews and checks documents, records and related forms for accuracy, completeness and conformance to applicable rules and regulations; processes documents and applications.
Coordinates and maintains department travel and payroll; assists with purchasing, personnel, records, shipping, and other administrative and clerical activities.
Prepares, types, and proofreads correspondence, technical documents, forms, records, and reports as assigned.
Collects and compiles statistical and financial data and other information for inclusion into special and periodic reports.
Acts as secretary to City boards or commissions, recording and transcribing the proceedings of the meetings.
Enters data into computer systems; processes transactions, compiles documentation, and generates reports.
Responds to requests for information within scope of authority.
Performs other duties as assigned or required

Minimum Requirements:
High School diploma or GED equivalent, and two (2) year’s clerical and computer experience.

Necessary Knowledge, Skills and Abilities:
Knowledge of:
City policies and procedures
Administrative regulations, policies and procedures
The principles of record keeping and records management

Skill in:
Reading, understanding and applying Department policies and procedures
Data entry and mathematical calculations

Ability to:
Operate a personal computer utilizing a variety of business software
Effectively communicate, both orally and in writing

Supplemental Information:
The City does not hire at the top of the range. Candidate may start above the beginning of the range depending on qualifications.