Logistics & Events Assistant

Protocol Labs - Remote (30+ days ago)


Seeking a hungry, humble logistics and events assistant to help drive the Events team's work forward in planning key meet-ups and conferences for Protocol Labs.

As the Logistics & Events Assistant you will assist the Event and Operations Lead with the scheduling and coordination of domestic and international events for the team, plan and book travel, arrange accommodations and be the last line of defense for needs of the team members. The Events Assistant will also assist in managing internal operations for the team and act as the go-to person for Administrative tasks. Responsibilities will range from requesting proposals from various venues to assisting department leads with research. This person will work closely with the Operations & Events Lead, the Events Coordinator, as well as other departments as needed. This is a full-time position in a distributed [remote] capacity.
As Logistics & Events Assistant, you might...
Request proposals from venues for events, review and negotiate contracts
Assist the team with daily travel needs such as international flights, accommodations, and ground transportation
Plan meet ups across the globe for teammates, community members and developers at large
Assist in developing itineraries for each event and manageing supply needs, swag orders, menu planning and agenda creation
Attend events to assist with the facilitation of operations and respond to emergencies, problems, etc.; ensure assigned aspects of events are implemented and controlled according to plans
Update department budgets as needed
Manage monthly Meet Ups across the globe for Protocol Labs projects
Respond to the needs of the team and pickup tasks as needed
Perform administrative tasks such as data entry, ordering of supplies for new hires, scheduling appointments, calendar management, and spreadsheet development.
You may be a fit for this role if you have...
Experience with Gmail, Google Drive, Google Calendar, Slack
Experience creating and maintaining Google Sheets, Google Docs and Google Forms
A detail- oriented, extremely organized personality
The ability to thrive in a fast-paced, time sensitive work environment
The ability to maintain confidentiality and discretion in all facets of the role
The ability to manage numerous task involving competing priorities in a fast-paced and dynamic environment with limited direction
Excellent analytical and problem-solving skills
Seasoned communication and customer service skills
Experience working across multiple time zones
Bonus Points...
Experience navigating basic open source platforms such as Github
Experience working remotely
What’s it like to work at Protocol Labs?
Protocol Labs mission is to improve humanity’s most important technology, the Internet. We build protocols, systems, and tools to improve how it works. Today, we are focused on how we store, locate, and move information. Our projects include IPFS, Filecoin, libp2p, and more.

As a distributed team, we hire anywhere in the world, and at various levels of experience (entry, senior, staff). We look for people with unique perspectives and diverse backgrounds.