Media Marketing and Finance Project Coordinator

Ascension (System Office) - Clayton, MO (30+ days ago)3.4

About Us

Ascension is a faith-based healthcare organization dedicated to transformation through innovation across the continuum of care. As the largest non-profit health system in the U.S. and the world's largest Catholic health system, Ascension is committed to delivering compassionate, personalized care to all, with special attention to persons living in poverty and those most vulnerable. In FY2016, Ascension provided more than $1.8 billion in care of persons living in poverty and other community benefit programs. Ascension includes approximately 150,000 associates and 36,000 aligned providers. Ascension's Healthcare Division operates 2,500 sites of care – including 141 hospitals and more than 30 senior living facilities – in 24 states and the District of Columbia, while its Solutions Division provides a variety of services and solutions including physician practice management, venture capital investing, investment management, biomedical engineering, facilities management, clinical care management, information services, risk management, and contracting through Ascension's own group purchasing organization.
Job Description

Job Summary:
The Coordinator, Finance and Invoices, will work collaboratively with the Media Planning & Buying team and the Ministry Service Center (MSC) to review, audit and manage invoices and billing associated with Media buys placed on behalf of Ascension. The coordinator will track invoices through the process, and update budgets to assist with media and payment tracking. They will also assist in maintaining flowchart and producing financial reports associated with overall paid Media/Communications efforts. Attention to detail, understanding of basic Finance, Accounts Payable processes and Media buy details is essential for the role.

The individual will develop and foster relationships internally and among the organization’s markets and represents Ascension with external media partners. The Coordinator with the Specialist, Media Finance and Invoices will ensure work aligns to Ascension’s Marketing and Communications goals and budget.

Assists in the development and implementation of communication, marketing and/or project plans.
Responsible for developing/updating spread sheets and flowcharts, presentations, and generating reports.
Assists in the review of Media invoices and supporting documentation for payment.
Generate monthly and/or quarterly financial reporting for internal use.
Generates metrics and measurements which are used to enable continuous improvement and ensure effective use of resources.
Prepares reports for leadership regarding the status of projects.
Supports delivery of project results within constraints of budget and resources.
Serves as a liaison with other markets and broader human resource functions.
Coordinates project planning and delivery, including but not limited to project resources, data, funds, activities, staff, and schedules to ensure effective and timely completion of projects within budget boundaries.
Coordinates projects and programs as assigned to include processing requisitions, developing spread sheets and presentations, managing distributions, generating reports, coordinating events, coordinating sponsorships and coordinating social media responses in alignment with digital communications leadership.
Implements tactics that align local market voice to System “key messages”.
Ensures that communication and marketing outputs are consistent, accurate and appropriate.
Supports Marketing and Communications Shared Services leadership and staff to implement internal and external resources locally and nationally.
Generates metrics and measurements which are used to enable continuous improvement and ensure effective use of resources.


High School or Equivalent required
Associate's degree preferred

Work Experience:
Experience in marketing and/or communications in a specialty area such as media, marketing, and/or digital communications required.

2-5 years of experience is preferred.

Agency experience across multiple media channels is favorable, but not required.

Equal Employment Opportunity

Ascension Health is an EEO/AA employer: M/F/Disabled/Vet. For further information regarding your EEO rights, click on the following link to the “EEO is the Law” poster:”

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.
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