Administrative Assistant/Receptionist: $15.00 - $17.00 per hour

LUTHERAN SOCIAL SERVICES OF THE SOUTHWEST - Phoenix, AZ

Full-time

Lutheran Social Services of the Southwest

Lutheran Social Services of the Southwest (LSS-SW) is a Non-Profit Agency with Corporate Offices in Phoenix and Tucson and additional offices throughout Arizona. We administer Programs and Services to help build collaborative Community Partnerships and strengthen individuals, families and communities. Our website provides information about LSS-SW’s Mission, Values, Programs and Services:

www.lss-sw.org

Working at LSS-SW is a positive, challenging and rewarding experience with opportunities for personal and professional development. We have a culture of excellence and support and encourage work-life balance. We offer great benefits including medical, paid holidays and paid time off.

If you are passionate, intelligent, hard-working, have a positive attitude, love problem-solving and can demonstrate great enthusiasm and commitment in contributing to make Arizona a better place we strongly encourage you to apply for this position!

Administrative Assistant/Receptionist

General Description:

Under the general direction of and in coordination with the Operations Manager, the Administrative Assistant/Receptionist fulfills a key role to meet the administrative needs of the agency. This Administrative Assistant/Receptionist answers the main phone, greets guests and assists in a variety of functions, including ordering supplies for the office, assisting with setting appointments, scheduling conference rooms and other activities that help maintain office flow.

Essential Duties and Responsibilities include the following:

  • Welcomes guests to the office by greeting them in person or on the phones answering or directing inquiries. Able to direct calls and take messages
  • Assists the Operations Manager with administrative duties for Executive and Senior Staff including event planning, correspondence, travel plans, calendaring, and meeting planning.
  • Maintains a “Resource Directory” with community information to help clients seeking assistance
  • Orders office supplies and equipment being aware of the need to be fiscally responsible. Manage inventory supply for the office.
  • Assume responsibility for maintenance of office equipment, including copy and fax machines
  • Maintains Reception, Conference Rooms, Meeting Rooms, and Common areas. Acts as point of contact for scheduling rooms
  • Assist with filing, copying, mailing, and other administrative duties
  • Any other duties as assigned

Qualification Requirements:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience, Ability

High school and a minimum of 2 years of experience or post-high school education/training

Excellent knowledge of Microsoft Office applications including Outlook, Word and Excel.

Language Skills

Ability to communicate clearly. Ability to listen and perceive need, working with people from

diverse backgrounds non-judgmentally. Ability to effectively present and represent LSS-SW in a professional manner, when welcoming clients, religious and community groups as well as others in the social services community.

Mathematical Skills

Ability to understand basic math and calculations.

Reasoning Ability

Ability to define problems, collect data, evaluate information, draw conclusions, and take appropriate action based on the information. Ability and confidence to make decisions when appropriate and when to solicit guidance.

Physical Demands/Work Environment

The physical demands and work environment characteristics here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee may be required to sit or stand for long periods. The employee frequently is required to use hands to hold objects and operate office equipment.
  • The employee is required to be able to listen and communicate effectively.
  • The employee may be required to occasionally lift and/or move up to 25 pounds.
  • The noise level in the work environment varies with the activity level of the facility.
  • If authorized to drive, the employee must be able to safely operate a motor vehicle.

LOCAL CANDIDATES ONLY, PLEASE

Job Type: Full-time

Salary: $15.00 to $17.00 /hour

Experience:

  • Outlook, Word and Excel: 1 year (Required)
  • basic math and calculations: 1 year (Preferred)
  • Receptionist: 2 years (Preferred)
  • Administrative Support: 2 years (Preferred)

Education:

  • High school (Required)

Location:

  • Phoenix, AZ (Preferred)

License:

  • Full, valid and clean driving license (Required)

Language:

  • English (Required)
  • any additional languages (Preferred)

Work authorization:

  • United States (Required)