Provides Administrative support to the Sr. Director of HR and other members of the Human Resources Department as required. Assists visitors and callers to the Human Resources Department.
Education/Training: A high school diploma or equivalent with an emphasis on a business curriculum. Associate Degree is preferred.
Skill(s): Working knowledge of Windows Operating Systems and Microsoft Office. Excellent written and verbal communication skills. Strong interpersonal skills are an asset.
Experience: Minimum of three (3) years of administrative assistant experience is preferred.
Provides pro-active administrative support to the Human Resources Department.
Prepares correspondence from written notes, from typed notes, from scratch or from dictation as needed. Ensures all correspondence is thoroughly proofread and is free from grammatical, spelling or structural errors. Ensures proper and professional formatting of all correspondence before submitting for review and/or before distributing.
Produces reports, presentations, flyers, communication, etc. using various computer programs. Designs and builds spreadsheets, designs and produces graphs, charts, diagrams and/or other graphic illustrations upon request. All work submitted is proofread, accurate and complete.
Provides lunch and vacation coverage to the Front Desk Receptionist on a rotating schedule.
Inventories and maintains office supply levels in the HR department weekly. Ensures required supplies are fully stocked at all times.
Maintains the Senior Director of HR's calendar. Schedules meetings, ensuring no meeting conflicts and ensuring Senior Director of HR has adequate time on calendar to attend all scheduled meetings. Ensures invitees have accepted invitation. Prepares materials for meetings in advance of meetings and ensures Senior Director of HR has all needed materials. Also ensures any AV equipment, refreshments and/or other supplies are set up and functioning.