Assistant Coordinator of the College Link Program - ASC II

California State University, East Bay - Hayward, CA3.9

Part-time
#5532 Assistant Coordinator of the College Link Program - ASC II (Temporary, part-time (0.50 time-base) through December 31, 2019, with the possibility of reappointment)
Cal State East Bay

Job ID: 5532
Full/Part Time: Part-Time
Regular/Temporary: Temporary
Job Code: 1035: Administrative Support Coordinator -12 Month
Job Grade: Coordinator II
Department: College Link Program

Salary and Benefits

The starting salary will be between $1,557.50/month to $2,147.50/month (at a 0.50 time-base).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

Department Statement

The College Link Program (CLP) provides specialized support services, not covered by the American with Disabilities Act (ADA), for students with Autism Spectrum Disorder (ASD). The program helps students who have been diagnosed with ASD transition and succeed in the higher education environment by leveraging their individual strengths to facilitate academic and social success. The CLP staff fosters student educational, career, social and independent living skills through creative and flexible approaches to individual needs.

About the Position

This position involves coordinating aspects of the College Link Program. Under the guidance of the CLP Program Coordinator, this position coordinates CLP students' academic advising participation, social outings volunteer days, coach training, and University Educational Plans (UEPs). Additionally, this position entails analyzing the operational effectiveness of the College Link Program and developing changes in service delivery models to better meet programmatic goal.

This is a temporary, part-time (0.50 time-base) position through December 31, 2019, with the possibility of reappointment.

Responsibilities

Coordination of Academic Advising
  • Coordinate CLP students' academic advising schedules with counselors. Encourage CLP students to make appointments with AACE and Major Advisers each semester, make note of these appointments, provide reminders to students, and arrange for coaches to accompany students to meetings.
  • In collaboration with the Program Coordinator and Academic Coaches, develop "Advising Talking Points" hand-outs for each student which will include key questions they should ask an adviser, documents they should request, and preferences/ considerations they should mention to an adviser.
  • Maintain and analyze data related to students' estimated graduation rates. With the Program Coordinator, develop strategies and procedures to improve the program's 4-year graduation rate.
Coordination of Social Outings & Volunteer Days
  • Working closely with independent living skills academic coaches, coordinate monthly social outings. Recruit student participation and coaches to volunteer for the event. Attend all events and track student's progress on UEP Independent Living Skills goals.
  • Coordinate CLP Volunteer days. This may include contacting local agencies, scheduling volunteer hours, recruiting student participation. Attend volunteer days and track student's progress on UEP Career Skills goals.
Analysis & Development of the Program
  • In collaboration with the Program Coordinator, collect data evaluating the effectiveness of the College Link Program in supporting its students' graduation, retention, and skill development.
  • In collaboration with the Program Coordinator analyze the operational effectiveness of the program's services and individualized interventions for specific students.
  • In collaboration with the Program Coordinator, develop changes to the College Link Program's service delivery models to allow the program to better achieve programmatic goals.
  • In collaboration with the Program Coordinator, develop new individualized interventions to support students in reaching their UEP goals.
Coordination of UEPs and Administrative Projects
  • Write progress reports on student's progress in UEP goals as needed, and craft new UEP goals, in collaboration with the Program Coordinator.
  • Develop and implement databases and tracking systems designed to monitor aspects of the program including: UEP trackers, assignment trackers, lab staffing lists, and student's schedules.
  • With the Program Coordinator, prepare UEPs and End of Semester Reports to be shared with the California Department of Rehabilitation.
  • Support the Program Coordinator with developing other evaluations/ reports as needed for university and community stakeholders.
  • Assist the Program Coordinator with scheduling coaches as needed.
Academic Coach Support
  • Develop training materials for academic coaches.
  • In collaboration with the Program Coordinator, facilitate group debriefs and team training sessions.
  • Support Academic Coaches with writing progress reports if needed.
  • With the Program Coordinator, provide individualized support and guidance to coaches to facilitate their professional development.
Other Duties As Assigned

Requires

  • Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the College Link Program.
  • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
  • Ability to analyze data and make accurate projections.
  • Ability to organize and plan work and projects including handling multiple priorities.
  • Ability to make independent decisions and exercise sound judgement.
  • Ability to compile, write, and present reports related to the College Link program.
  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liason for the organization unit if needed.
  • Thorough knowledge of Google Suite including: Google Calendar, Google Drive, Gmail, Google Sheets, Google Documents, Google Forms and MS Excel.
Minimum Qualifications

Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Skills and Knowledge

  • 2+ years experience working with individuals with Autism.
  • 2+ years experience coordinating a service, program or department.
  • Experience with Workplace, Peoplesoft, Accommodate and/ or Bay Advisor.
  • Working knowledge of general practices relevant to post-secondary support programs.
  • Basic knowledge of fundamental concepts relevant to supports, interventions, and strategies for individuals with Autism and ability to apply these concepts to service delivery models.
How To Apply

In addition to the standard Cal State East Bay application, please submit a:

1. Cover letter
2. Resume
3. List of three (3) or more professional references

Resumes alone will not be accepted in lieu of a completed online application.

To apply on-line, please go to http://www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application.

This position will remain open until filled and may close without further notice.

Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks.

Condition(s) of Employment

Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

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