Assists the Mayor and City Council by assuming responsibility for assigned administrative, developmental, relational, and legislative functions.
Plan, organize, and supervise assigned administrative functions while ensuring Council members are kept fully informed on all matters. Study assigned administrative problems and develop reports and recommendations for the Mayor, City Council and City Manager;
Provide information and interpretations on City policies, functions, and procedures to individuals, civic groups, and the media;
Coordinate special projects that cross divisions/departments;
Develop and implement effective communication strategies to provide information to the public and promote a positive image of the municipal organization. Activities may include writing news releases, creating the organization's annual report, developing brochures and presentations, and responding to questions from interested parties and the general public;
Consult with and advise elected officials and management staff in their roles as communicators;
Prepare speeches, correspondence, reports, memoranda, and directives for the Mayor and City Council;
Work with Council members and department heads on sensitive constituent issues, and assist in problem solving. Answer inquiries for the public and address citizen needs working with City policies and procedures;
Make preparations for meetings and conferences on behalf of City Council members. Provide assistance at meetings and respond to needs or requests;
Develop and coordinate effective communication strategies and programs to promote employee support for organizational goals, and understanding of issues which impact the organization;
Perform related duties as required.
Completion of a bachelor degree in public administration or a related field, Master degree in the field is preferred, with an additional five years of progressively responsible staff and administrative experience in municipal government, or any combination of relevant education and experience which provides the following:
KNOWLEDGE AND ABILITIES:
Principles and practices of public administration and municipal government.
Administrative research methods, techniques, and methods of report presentation.
Municipal organization and functions of government.
Ordinances and regulations of the City.
City programs, problems, and resources available to resolve municipal problems.
Principles of supervision.
Principles and methods of finance and personnel administration.
Use of business software such as Microsoft Word, Excel, and Access.
Analyze difficult administrative problems, and develop sound solutions.
Develop and maintain professional relationships.
Clearly communicate at multiple organizational levels.
Prepare and proof varied correspondence and policies.
Coordinate efforts of multiple levels of staff.
Develop and implement communication strategies which foster understanding of, and support for, community and organization goals.
Maintain the ability to frequently walk and stand;
Occasionally lift and carry up to 10 pounds.