Bowman Consulting has an opportunity for a self-reliant Receptionist/Office Assistant to provide reception and administrative support services for the effective operation of the front desk and office. Currently located in Chantilly, VA our office will be relocating to Herndon, VA near Dulles Station in March 2019 and in proximity to the future Innovation Center Metro Station on the Silver Line.
At Bowman Consulting, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman Consulting is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved in it. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.
Primary Duties and Responsibilities:
Administer all incoming phone calls and ensure all calls are redirected accordingly. Take messages as needed; provide callers with information such as company address, directions to the company location, company fax numbers, and other related information.
Greet clients, guests and visitors in a professional, friendly manner.
Prepare outgoing mail and correspondence; coordinate the pick-up and delivery of express mail services (UPS, courier service, etc.), maintain tracking spreadsheet.
Receive, sort and forward mail; send and distribute faxes.
Compose and edit correspondence in Word and create and maintain spreadsheets in Excel.
Maintain conference room schedules in Outlook, assist with meeting coordination.
Maintain reception and conference room areas and refill snacks and drinks as needed; control inventory relevant to reception area.
Perform other administrative duties that are normally assigned by the office manager, such as print tickets and transmittals, coding documents, copying, binding, collating, data entry, etc.
High school diploma or equivalent GED
Prior receptionist/administrative experience
Exceptional phone etiquette and demonstrated ability to handle a multi-line phone system
Excellent verbal and written communication skills
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Dependable attendance and punctuality for regular work hours from 8 am - 5 pm Monday through Friday
Detail-oriented, well organized and able to manage and prioritize multiple assignments
Professional appearance, approach, demeanor, and customer service skills
Self-motivated and able to work with limited supervision
Strong work ethic and positive attitude
Note: The position description is intended as a summary only of key duties. Other related duties may be assigned as appropriate.
Since our founding in 1995, Bowman Consulting has provided award-winning service on hundreds of successful projects, each with its own challenges and opportunities. Bowman Consulting's engineers, land surveyors and project managers have earned a reputation for delivering timely and economical solutions to virtually every type of civil engineering challenge. We command comprehensive and up to date knowledge of local, state and federal regulations. We are highly efficient at obtaining the necessary entitlements, wherever our clients are building. By helping to define solutions and expedite processes throughout construction, we keep projects moving to successful completion.
Bowman Consulting Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Bowman Consulting Group does not sponsor any visa applications for this position. The successful candidate must be able to provide evidence of identity and legal authorization to work in the United States.