Human Resources Assistant

Hacienda La Puente Unified School District - Industry, CA4.0

Full-time
PLEASE READ:
Applications will ONLY be accepted from January 22 to January 28, 2019. You can complete your profile at www.governmentjobs.com now, and then submit your online application during the application filing period.

WE ARE ONLY ACCEPTING ONLINE APPLICATIONS FOR THIS RECRUITMENT. If you need assistance applying online, please visit our office or call (626) 933-3920.

THE POSITION
Under general supervision, performs a variety of responsible clerical and technical duties such as the processing, hiring, onboarding and retaining of personnel, including the maintenance of records, files and reports in the Human Resources Department.

CURRENT OPENING: One 12 month/40 hours per week position. Salary placement will be on Range 19 of the Confidential Salary Schedule "C." Initial salary placement for new employees is customarily at step 1 ($18.68 per hour) of this 6-step salary range.

APPLICANT FILING INFORMATION: This recruitment is open to the public. An eligibility list will be established to fill vacancies for full time, part time, evening, summer, and substitute positions throughout the duration of the eligibility list. Eligibility lists typically last for one year. Vacant positions are filled from the top three ranks. Pursuant to PC Rule 6.2.10, the eligibility list established for this recruitment may be used for another related classification at the same or lower salary.

NOTE: Answers to the supplemental questions must be submitted with your application. Proof of your highest obtained education must be submitted by the final test part. You may upload the document(s) to your online application or fax them to Denise Maloney-Flores at (626) 333-7416.

Essential Duties
The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.

Processes personnel actions taken by hiring authority.
Prepares and uploads all employee information for Board of Education agenda.
Inputs and maintains employee data into District computer system using district and county databases.
Creates and maintains various records and files related to personnel functions.
Calculates seniority information and enters data into various automated and manual systems.
Provides information to employees and the general public in person or over the telephone.
Maintains and monitors substitute system using substitute fulfillment software, and prepares reports accordingly.
Administers and monitors the skin test notification.
Administers and monitors electronic employee performance evaluation program.
Receives and processes certificated employment applications, employment verifications and absence affidavits.
Prepares requisitions for supplies, equipment and personnel actions.
Conducts reference check and onboarding process for all new employees.
Administers live scan for new employees.
OTHER RELATED DUTIES
Relieves District's receptionist during absences as assigned.
Performs general clerical duties such as answering phones and typing as needed.
Performs other related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES
A Human Resources Assistant performs a variety of responsible clerical and technical duties such as the processing, hiring, onboarding and retaining of personnel, including the maintenance of records, files and reports.

A Personnel Technician performs specialized clerical and technical duties involved with the development and processing of recruitment, examination, compensation, and other classified personnel activities.

A Senior Human Resources Assistant performs high-level specialized clerical and technical duties related to personnel transactions, including creating and generating personnel reports, compiling and entering workshop attendee and consultant information for Board of Education approval, and coordinating events.

PHYSICAL DEMANDS
Employees in this classification sit for a long period of time, stand, walk, use fingers repetitively, use wrists or hands repetitively in a twisting motion or while applying pressure, use both hands simultaneously, have rapid mental and muscular coordination, speak clearly, hear normal conversation, see small details, use a computer and a telephone.

WORK ENVIRONMENT
Employees in this classification work inside for the majority of time, in direct contact with the public and other District employees, with a high volume of work and continuously changing priorities and interruptions.

REASONABLE ACCOMMODATIONS
In accordance with the Americans with Disabilities Act (ADA), the Hacienda La Puente USD provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. Requests for reasonable accommodations must be signed by your medical doctor, school psychologist, or learning consultant as appropriate, and must be on provider letterhead with the actual signature of the provider of services.
Minimum Qualifications

Education:
Graduation from high school or evidence of equivalent educational proficiency.

Experience:
Two years of clerical experience. Some HR experience is desirable.

Ideal candidates will have

Knowledge of:
Modern office practices, procedures and equipment.
Filing and record-keeping techniques and systems.
Telephone techniques and etiquette.
Computer skills such as Microsoft Word, Excel, and Outlook.
General hiring practices.
Basic math including percentage.

Ability to:
Learn fundamentals of personnel administration, school district organization, and Human Resources' procedures.
Show a high level of care in handling the details of the job.
Operate a variety of office machines including calculator, copier, and a computer.
Rapidly and accurately type using a computer keyboard.
Locate and interpret sources of information and pursue leads for additional information.
Learn and explain personnel policies and procedures.
Learn to use various personnel database computer systems and appropriate software applications.
Communicate effectively both orally and in writing, for the purpose of providing and obtaining information.
Use correct vocabulary, grammar, sentence structure, spelling, and punctuation.
Establish and maintain cooperative and effective working relationships with others.
Exercise independent judgment and deal effectively with situations involving diplomacy and tact.
Provide high level of customer service by understanding and meeting the needs of customers.
Maintain and deal with sensitive, complex and confidential personnel information.
Be relied upon to be at work and on time daily, and be depended upon to follow instructions, including following policies and procedures.