Office Manager

Jobvite, Inc. - San Mateo, CA (30+ days ago)

Who We Are:
Jobvite is the leading recruiting software company that helps emerging, mid-market, and enterprise companies hire top talent easily, efficiently, and effectively. Focused exclusively on recruiting software since 2006 and headquartered in San Mateo, Jobvite has thousands of customers including LinkedIn, Schneider Electric, Premise Health,, and Blizzard Entertainment.

We have a cross collaborative environment with a company culture unlike any other. We offer a competitive salary, medical/dental benefits, PTO, paid holidays, and pre-IPO stock. Join our team!

What Will You Do:
Reception: Meet and greet visitors at the front desk and redirect them to the appropriate room or person. Answer and direct calls from the main line
Purchasing and Procurement:Order office supplies, including snacks and food. Keep the office and kitchen well stocked. Plan and order Monday/Wednesday lunches for HQ
Organizer: Keep the office clean and organized. This includes the front desk area, the conference rooms, and all of the kitchen areas (main and two kitchenettes). Continue to find new space solutions to meet the growing company
Culture Keeper: Organize events that keep the culture lively, including once a month birthday celebration, national holiday celebrations, Holiday Party, etc.
Chief Fun Officer: This overlaps with Culture Keeper. Organize fun small events, keep candy at front desk restocked, and keep a smile on your face
Chief Security and Safety Officer: Make sure everyone is up to date on the safety procedures. Coordinate fire drills as needed
Mail (wo)man:Send and receive mail and packages for/from the company. Distribute incoming mail to appropriate receiver. Coordinate outgoing mail with couriers, and order postage when needed
Scheduling Wizard: Help to resolve conference room conflicts and issues. Help with Executives’ scheduling. Organize meeting logistics, including ordering food, reserving conference rooms, etc
Liaison: Act as point-of-contact between our numerous office, food, and facility vendors, building managers and janitorial staff
Jack/Jill of All Trades: Assist office members as needed

What Will You Bring:
At least 2-5 years of Front Desk experience
Knowledge of the Microsoft Office Suite, Concur/Expense Systems, and Slack
Ability to work in a fast-paced team environment
Excellent customer facing skills
Flexibility and ability to prioritize and juggle multiple tasks
4-year college degree not required but preferred

What Will You Get:
Competitive hourly salary
Medical/Dental/Vision/Life Insurance benefits
Solid late stage stock options
PTO – including Volunteer Time Off
Paid Holidays
An experience you will cherish forever
Recruiting technology has always been about innovation — the promise of sourcing and hiring great talent. If, like us, you believe that hiring the best people is of the utmost importance, then you should expect technology with a laser focus on helping you find today's greatest candidates.

Delivering on the promise of innovation moves Jobvite forward every day. Jobvite serves companies with the highest expectations of recruiting technology and candidate quality. Companies that value an easy-to-use applicant tracking system, social grown employee referrals, and positive candidate experiences choose Jobvite.

Jobvite is an Equal Opportunity Employer.