Personal Assistant to the VP

Yampu Tours - Los Angeles, CA

Full-time

Yampu Tours is looking to fill a position for a Personal Assistant to the VP. Our ideal candidate will have strong organization and time management skills and be extremely versed in computer programs. You will assist the VP in all sales related matters and be able to handle all her client’s emails and requests. You will learn how to create custom itineraries and use our specialized tour operator software to its highest potential. This is a full time, entry level position that is perfect for someone looking to begin their career in the travel industry. There is an opportunity to apply for a sales position if you are the right fit.

Job Duties:

Maintain high levels of organization in Peak 15, Outlook
Assist the VP in creating itineraries using P15 software

Manage her client database

Process VP bookings - quality control for names, rosters, flights

Assist with bookings and maintain the files with up to date details Answer incoming calls and emails in a professional manner

Confirm required services with third party suppliers

Review supplier invoices to make sure they match what was offered to client

Assist with financial aspects of bookings according to company guidelines

Meet or exceed established Yampu Service standards

Collaborate with appropriate departments to coordinate all client documents

Handle the emergency phone when the VP clients are traveling or when VP is traveling

Qualifications/Abilities:

Must be able to show enthusiasm for travel and ideally have traveled abroad (not essential)

Associates degree or higher preferred
Proficiency in Microsoft office products and ability to quickly master new computer systems
Customer service skills
Results focused
Good time management skills and multi-tasking abilities

Extremely detail oriented and organized
Excellent writing skills
Excellent teamwork skills in keeping with company ethos and standards

Intuitive and proactive ie, you can see an objection or possible problem before it happens

Willing to work overtime on evenings and weekends when needed

To the qualified candidate, we offer:

Competitive salary and commission structure
Monthly/annual bonus for hitting the team goals
Benefits for qualified employees including Health Care, Dental and Paid Time Off (PTO)
Familiarization (FAM) trip opportunities
Career advancement opportunities within the company
Opportunity to work with our in-country offices for discounted rates on personal vacations

Please send a brief cover letter outlining previous experience in a similar position and salary expectations. Applications without a cover letter will not be read. Salary depending on experience.

Job Types: Full-time, Part-time

Salary: $14.50 to $17.00 /hour

Experience:

  • Assistant: 1 year (Preferred)